Printing & Saving Outlook Contacts

[karnakdav]

I recently upgraded to Outlook 2010 and now can't find where I can print out a copy of my contacts (including NOTES!) to save as a hard-copy backup for myself. Also, I saved contacts to a memory stick and then loaded them onto another computer but now when I try to add a new contact to that computer, it starts a new "unnamed" Company and puts the new contact there. Should I have exported them as CSV or .pst? This is why I hate change *sigh*

 

[Diane Poremsky]

Print: from the contacts folder, go to File, Print. The memo format will include the notes field, but other formats will as well, if the field is in the view.

 

[LittleWonder]

Just figured it out for Outlook 2010. Here's what you do:

1. Go into your contacts and click "View" at the top

2. Click on "View Settings"

3. Click on "Columns"

4. On the left side, scroll down to "Notes" and click on it, turning it blue

5. In the middle, click on the "Add" button. That will add it to the bottom of the list on the right.

6. If you don't want it on the bottom, use the "Move Up" button on the bottom of the right-hand pane to move it into the placement you want.

7. When everything is the way you want it, click okay and voila!



This works to add (or remove) any other column you want. For example, only the mailing address shows by default. If you want both home and office, remove "mailing" and add the others. This is actually more flexible than it used to be, but harder to find.



For reasons I don't understand, though, a "Notes" section will appear for some contacts that don't have notes and I can't figure out how to get that to disappear. But it's a small price to pay to get all the notes information to print. If someone has a solution to that, I'd be grateful.

 

[Rick Luke]

For reasons I don't understand, though, a "Notes" section will appear for some contacts that don't have notes and I can't figure out how to get that to disappear. But it's a small price to pay to get all the notes information to print. If someone has a solution to that, I'd be grateful.

That usually indicates that there are Space characters in the Notes field. To verify this you can click in the Notes field for that contact then watch to see if the cursor moves when you press the Home key then press the End key. To remove the Space characters click on the Notes field, press the End key, and then keep pressing the Backspace key until the cursor stops moving (there are other methods but this one was easy to explain).