Recommendations for Utility to Backup Outlook 365 Account Settings

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New Member
Outlook version
Outlook 2019 32-bit
Email Account
Office 365 Exchange
Reviewed the previous posts since I did not want to waste anyone's time but did not find anything that was relevant to my question. I also checked but was unsure about the age of the recommendations there.

My question concerns my Office Outlook 365 Family Paid Version (Not Work/School). I would like a recommendation for a backup utility that can handle the following:

Local PST files
Local Rules
Existing Macros
All local account data including local POP, IMAP, Additional Exchange Accounts and Gmail Accounts
Any other customizations that I missed above ;>

Really, really tired of reinventing the wheel when I have to do fresh reinstalls and have a bad or incomplete backup (separate issue). Hoping there is an effective solution.

Additional info, I did try exporting the profile from the registry and adding it again, for some reason that did not work for me. Another reason to find a reliable utility.


Senior Member
Outlook version
Outlook 2021 64 bit
Email Account
See here.

The "Utility" is you doing it. It's not hard and not like it changes much.

Some in copied/exported files ... some documented in a text-file. If you have multiple email accounts, use the first one as a template, copy/paste it below the first one, and change the relevant items.

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Moving the profile to a new computer is problematic because the file paths change.

If you are using PST files - just copy them do not import export. Rules, views, categories are all stored in the data file.

But you can move signatures, macros, word & excel templates, customized ribbons, etc.

They are all stored either in %localappdata%\microsoft\*** or %appdata%\microsoft\*** p- backup the folders and put the contents in the same folder on the other computer.

But not the entire contents of either outlook folder - only the largest most recent autocomplete XML file in %localappdata%\microsoft\outlook (plus any pst files there, especially if modified date is recent - put them in the outlook files folder in documents on the new computer)
The VBA OTM file is at %appdata%\microsoft\outlook.

I would definitely move signatures, templates folders.

Custom ribbons are at %localappdata%\Microsoft\Office

I have more information here -
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