Shared Calendar Permissions

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ejt72

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Hello. I'm utterly new to these forums, and I'm unsure I've placed this question in the correct place, so if I didn't, than I apologize.

I'm on a contract job where I'm actually progamming Excel VBA code, but I've been asked to help out with an Outlook issue, and I've never had to admin Outlook before. Here is the situation:

The department has a shared calendar where they place requested days off, and they want everyone in the department to be able to see which days are already taken (limiting the number of people who can request the same day). They do not want everyone to be able to see the details, just whether or not the day is taken. The managers are allowed to view the details. From my understanding, this should be a very easy fix, involving giving the general population "Free/Busy Time" read permissions, and giving managers "Full Details."

Unfortunately, it's not that easy. The calendar they are using was created by clicking Open Calendar -> Create New Blank Calendar... and doing this gives the "Read" box in the Permissions window only "None" and "Full Details" as options. "Free/Busy Time" isn't listed, nor is "Free Busy Time, subject, location." There are no greyed out options, and no buttons. Personal calendars have these options, but they don't want to share a personal calendar.

Is there a way to give "Free/Busy Time" read permissions, even though the Read box isn't giving the option? Is there a way to create a new calendar that has those options, so no one has to share a personal calendar? Is there another way around this?

Being new (and temporary) here, I don't have a lot of details on the setup of the system. I know we're using Outlook 2010, and I'm assuming we're also using Exchange 2010, but I could be wrong. I'm only dealing with users, and as I was told when I first signed on, the IT Department "doesn't handle software." (I don't even know how to explain that one)

Any help you can offer would be appreciated.
 

ejt72

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Thanks for your response! I was afraid it was something that couldn't be changed or directly worked around.

When you say that a mailbox would be better, do you mean to set up a dummy account (possibly named Vac Reqs or the like) and use its "personal" calendar? If so, that could be done.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Yes, a dummy mailbox, basically a resource mailbox, but the resource it handles is time off. :)
 

ejt72

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Thanks so much! I really appreciate it. I've got the wheels (slowly) turning on this. Hopefully we'll have the resource mailbox up and running soon.
 
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