Outlook 2010, multiple shared mailboxes, reminder nightmare

Not open for further replies.


Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
We are currently preparing to move our email environment to Microsoft's cloud service. Our on-premises Exchange server is 2003. Our clients have mostly been upgraded to 2010. We have moved all data out of public folders and are using Shared Mailboxes for our conference room scheduling until we fully migrate and can convert them to Resources.

I know that this is a new feature in 2010, but I desperately need a way to modify the setting that allows reminders from ALL open mailboxes to fire. I only want to see reminders that are associated with my own personal calendar (more importantly, executive staff only want to see personal reminders).

Please tell me that there is some change I can make so the behavior goes back to what it was with the older Outlook clients. I have been searching, but so far I am only finding references to the fact that the behavior changed, not how to change it back.

Thank you.
How did you add the mailboxes to the profile? If the mailbox is opened as a mailbox (using the new feature to open multiple exchange mailboxes), reminders fire. If opened as a shared folder, you shouldn't get reminders.
The shared mailboxes were added to my Outlook profile the same way I've always done it - right-click on my mailbox, properties (well, data file properties), advanced button, advanced tab, click add button near the top to open additional mailboxes, find the mailbox and OK until I get out.

The check box for Cached Exchange mode is checked, but not the two download options under it.

However, now that I think about it, I am only getting the reminders on one of my computers, not the other. Let me see if I can find the difference in the settings. It probably has something to do with the Cached mode. I have never used it on my primary computer since we have such an old version of Exchange and it seems to cause more problems than it solves. But we've been told that we must use Cached mode when we are in the cloud, so I configured one computer last week from scratch and that is the one where I am getting the reminders. On my primary computer, I just checked the Cached mode box on Tuesday after I was upgraded from Office 2007 to Office 2010.
If the old computer is using a different version of Outlook, the settings aren't the problem - Outlook couldn't fire reminders from non-default folders before.

But... it shouldn't be firing them from mailboxes opened as shared mailboxes. I'll test that here again and see if a behavior changed since my last tests.
Both computers have Office 2010 with SP1 installed.

The old one that is firing the reminders was initially configured with checks for Use Cached Exchange Mode and also Download shared folders.

I thought maybe the cache was causing the reminders to fire. So I totally disabled cached mode, deleted the .ost file and then enabled cached mode again, only checking the first box. Outlook recreated the cache file, but I am still getting the reminders. Maybe I've just confused the heck out of it. I'm going to try a new profile and see if that makes a difference.

I apapreciate your time - thank you very much.
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
E Multiple, intermittent Outlook 2010 errors Using Outlook 12
B Sharing Multiple Outlook 2010 Calendars (Exchange) Exchange Server Administration 4
J Multiple users on Outlook 2010 with one Windows login - privacy? Using Outlook 4
J Outlook 2010 and Icloud multiple calenders problems. Using Outlook 10
P Multiple accounts and single Calendar file (Outlook 2010, using Connector) Using Outlook 1
Y Outlook 2010 Select and reply to multiple messages at one time Using Outlook 0
Y Outlook 2010 Select and reply to multiple messages at one time Using Outlook 2
E Does Outlook 2010 support searching multiple .pst files simultaneously? Using Outlook 0
A Multiple accounts in outlook 2010 Using Outlook 3
M Outlook 2010 Rules Wizard Enter Multiple Items at once? Using Outlook 0
S Using Multiple Signatures in Outlook 2010 Using Outlook 9
D Outlook 2010 and combining multiple rules into one? Using Outlook 4
J Outlook 2007 and 2010 for multiple calendar users Using Outlook 1
J Multiple Accounts - One Inbox Outlook 2010 Using Outlook 2
S Adding a recipient's column to Sent folder in Outlook 2010 Outlook VBA and Custom Forms 1
e_a_g_l_e_p_i Can emails from Gmail be deleted when they are downloaded to Outlook 2010 Using Outlook 1
L Outlook 2010 Outlook 2010 Outlook VBA and Custom Forms 2
C What folders are needed when reinstalling Outlook 2010 Using Outlook 0
e_a_g_l_e_p_i Gmail in Outlook 2010 preview issue Using Outlook 4
e_a_g_l_e_p_i Outlook 2010 Help setting up Gmail account in Outlook 2010 Using Outlook 3
B Outlook 2016 Unable to view images or logos on the outlook 2016 emails the same html code works well when i use outlook 2010 Using Outlook 0
M Outlook 2010 Outlook 2010 with O365 / Exchange Online Using Outlook 0
F Outlook 2010 Outlook 2010 and GMail Using Outlook 0
D Outlook 2007 vs. Outlook 2010 -- ToDo Bar Using Outlook 0
e_a_g_l_e_p_i I think it may be time to upgrade from Outlook 2010 Using Outlook 3
T Why does outlook 2010 convert only some forum notifications to plain text? Using Outlook 0
I Error saving screenshots in a custom form in outlook 2016, outlook 365 - ok in outlook 2013, outlook 2010 Outlook VBA and Custom Forms 5
M Outlook 2010 Problem with OutLook 2010 32 bit, after Windows Auto Update Using Outlook 3
M PST import from Outlook 2007 to 2010 - Address Book contacts all in 1 group Using Outlook 4
D Outlook 2010 account setup fails in particular domain Using Outlook 3
B Outlook 2010 is Auto Purging when not configured for that Using Outlook 1
W Outlook 2010 Reading Pane Slows Startup Using Outlook 3
S Outlook 2010 unable to change default font Using Outlook 7
B Outlook 2010 Can not find a certain file in M/S Outlook 2010. Using Outlook 1
Mark Foley Cannot enable add-in in outlook 2010 Using Outlook 0
W Outlook 2010 some sent items marked unread now (was Ok before) Using Outlook 0
RBLampert Updating from Outlook 2010 to Outlook 365 Using Outlook 0
L What are the risks of opening an Outlook 2016 .pst file in Outlook 2010? Using Outlook 4
S Unable to remove rule outlook 2010 Using Outlook 0
N Outlook 2010 Flag blocked for Safe Senders List???? Using Outlook 7
dweller Outlook 2010 Rule Ignores VBA Script Outlook VBA and Custom Forms 2
Mark Foley Unable to subscribe to published calendar in Outlook 2010 Using Outlook 4
K Maximum Categorize Shortcuts In Outlook 2010? Using Outlook 1
E Unable to open Outlook 2010 after adding new email account Using Outlook 4
RBLampert Outlook 2010 no longer (?) shrinks large images Using Outlook 4
N Outlook 2010 will not send nor receive Using Outlook 4
U Outlook 2010 'freezes' before moving emails Using Outlook 2
P Outlook 2010 trusted emails going to spam folder Using Outlook 18
E Outlook 2010 Subject sort uses Thread-Topic for grouping Using Outlook 2
King Mustard Maximum Categorize shortcuts in Outlook 2010? Using Outlook 1

Similar threads