Setting Default Email Address for Meeting Replies

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KBain

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
There is an option when you create an appointment to go to Info / Properties and select "Have replies sent to:" another person's email address. I have two questions about this function.

1. When this is selected and a second email address is entered does the original person still receive a reply? I don't want them to.

2. How can this be set as the default for the original user?

This is the case where an assistant creates meetings in a manager's calendar but we don't want all of the replies to go to the manager, just to the assistant.

Any advice is appreciated.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
1. No, not when its email. On meetings, accept/decline goes to the original sender, not the send replies to address.

2. You can set it as default but you could use custom forms or a macro to fill in the field.

Is the assistant configured as a delegate? if so, you can use delegate settings to control the responses.
 

KBain

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Thanks. So I don't think "have replies sent to" works for my purpose, because I want the accept/decline messages to go to the assistant not the manager.

The assistant is set up as a delegate but we want the manager to see the meetings that they are invited to, but not the acceptances/declines to the meetings that they host. It seems to be that if you defer these to the delegate then the manager won't see invitations sent to them. Is there a way to have the delegate receive accept/decline messages and have the manager and delegate receive invitations?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You are limited to the delegate options. Is Outlook autoprocessing the responses? That would get them out of the inbox within seconds after they arrive. The other option would be using rules to delete the responses, but I'm not sure that will work good - it might also cause the delegates responses to be deleted.
 
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