Creating a Select Case for a directory of folders

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nathandavies

nathandavies

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Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I have an 2 issue's with the following code, which i was hoping someone could help me with....

1. The code only allows me to input the full folder name to save the email on my server, i would like it to use just the number element. This is a general folder name: "13469 - ABB - Project Grange UK". I would like the code to just find the folder directory based on "13469"...is this possible?

2.My code does not take into account that the project folder is a sub folder of a main folder. I need to create a code that loops through the main folders which are a set out : "13400 - 13499" but range from "0001 - 0100" up to "5000 - 5900"

This is an example of one project layout....P:\Group\JOBDATA\13400 - 13499\13469 - ABB - Project Grange UK"

Code: 
Sub JOBDATA_SAVE_EMAIL()
    'The unique number of your project
    Dim ProjectID As String
    'the mail we want to process
    Dim objItem As Outlook.MailItem
    'question for saving, use subject to save
    Dim strPrompt As String, strname As String, emailto As String, emailfrom As String
    'variables for the replacement of illegal characters
    Dim sreplace As String, mychar As Variant, strdate As String
    'mypath as variant when using browsefolder function (false is boolean and no string)
    Dim mypath As Variant
    'put active mail in this object holder
    Set objItem = Outlook.ActiveExplorer.Selection.Item(1)
    'check if it's an email
    If objItem.Class = olMail Then
        mypath = ""
        'check on subject
        If objItem.Subject <> vbNullString Then
            strname = objItem.Subject
        Else
            strname = "No_Subject"
        End If
        'ask until a projectid is given
        Do Until Right(mypath, 1) <> "\" And mypath <> vbNullString
            mypath = "P:\Group\JOBDATA\" & InputBox("Give EXISTING projectID ...", "Saving to Project ...")
        Loop
        'add ending slash
        mypath = mypath & "\"
        'select if the selected mail is located in the inbox or sent items folder
        Select Case objItem.Parent
            Case Outlook.Session.GetDefaultFolder(olFolderInbox)
                'change saving path accordingly
                mypath = mypath & "Correspondence\Email.In\"
                emailfrom = objItem.Sender
            Case Outlook.Session.GetDefaultFolder(olFolderSentMail)
                mypath = mypath & "Correspondence\Email.Out\"
                emailto = objItem.To
        End Select
        strdate = objItem.ReceivedTime
        'define the character that will replace illegal characters
        sreplace = "_"
        'create an array to loop through illegal characters (saves lines)
        For Each mychar In Array("/", "\", ":", "?", Chr(34), "<", ">", "¦")
        'do the replacement for each character that's illegal
            If emailfrom <> vbNullString Then
                emailfrom = Replace(emailfrom, mychar, sreplace)
            End If
            If emailto <> vbNullString Then
                emailto = Replace(emailto, mychar, sreplace)
            End If
            strname = Replace(strname, mychar, sreplace)
            strdate = Replace(strdate, mychar, sreplace)
        Next mychar
        If emailto <> vbNullString Then
        'emailto not empty means outgoing mail
        'strdate is based on the european date system (dd/mm/yyyy). splitting text gives an array
        'starting with 0. In this case, we split on space to get date alone and not the time
        '(2) before & contains the year
        '(1) before & contains the month
        '(0) before & contains the day
        '
        'the (0) before the , contains the first part of date and time of the string "21_11_2014 12_30_55"
        'since we split the first time with the splitseparator space we get "21_11_2014"
        'then we use the split with separator _ to get 3 parts of the date
            objItem.SaveAs mypath & _
                Split(Split(strdate, " ")(0), "_")(2) & "-" & _
                Split(Split(strdate, " ")(0), "_")(1) & "-" & _
                Split(Split(strdate, " ")(0), "_")(0) & " - " & _
                Split(strdate, " ")(1) & " -- " & emailto & " -- " & strname & ".msg", olMSG
        Else
        'emailto empty means received email = inbox
            objItem.SaveAs mypath & _
                Split(Split(strdate, " ")(0), "_")(2) & "-" & _
                Split(Split(strdate, " ")(0), "_")(1) & "-" & _
                Split(Split(strdate, " ")(0), "_")(0) & " - " & _
                Split(strdate, " ")(1) & " -- " & emailfrom & " -- " & strname & ".msg", olMSG
        End If
        'If you answer is yes on this question, the selected email will be deleted from the mailfolder
        'in outlook.
        If MsgBox("Delete saved email ?", vbYesNo, "Deleting saved email ?") = vbYes Then
            objItem.Delete
        End If
    End If
End Sub
 
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