Outlook 2016 Creating a shared local Contacts folder

Fozzie Bear

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
I am about to migrate from Office 2010 to Office 365 with Outlook 2016. Currently I have numerous email accounts configured in Outlook 2010 including Outlook.com Premium(configured as exchange accounts) Outlook.com Free (Currently IMAP), BT Yahoo (configured IMAP) Gmail (IMAP) etc.

The primary contacts list is contained within the default Outlook.pst created when Outlook was first installedand first account configured. This was a BT Yahoo account originally configured as POP but reconfigured as IMAP. However many of the other email accounts have their own contacts folder often resulting from mobile phone contacts when an email address was configured on the the smart phone. This make the whole thing messy with lots of duplicates plus missing contacts in contacts list associated with a particular email account.
Is it possible to create a shared local address book/Contacts folder in Outlook 2016 using a separate PST file? If so how do I ensure all accounts see this as the default
contact list/address book when creating a new email in each account? For clarity the PC is single log in so there are not individual Win10 Profiles.
Many thanks
Fozzie
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Is it possible to create a shared local address book/Contacts folder in Outlook 2016 using a separate PST file?
Yes, but since you use Exchange accounts and multiple IMAP, you might need to use the contacts (and calendar) in one of the Exchange accounts as default.

If you add the exchange account first, it's data file will be default and you won't have 'this computer only' folders created in the IMAP accounts. For POP accounts, if you want to use old pst files that have calendar & contact folders, you can delete them using MFCMAPI. If you create the profile "backwards" and get the this computer only folders, you can change the default data file then rename or delete the imap account's data file. It will be recreated without the 'this computer only' folder. Just make sure you move anything in those folders you need to keep.

If you can set a pst as default, the exchange accounts will use their own calendar & contacts but everything else will use the pst file.

If you need to use MFCMAPI to remove default folders, delete don't hide them.
 

Fozzie Bear

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
As always many thanks Diane. I will go through your suggestions above. As a reult of the migration there will only be Exchange accounts configured in Outlook 2016 (365). All are either Outlook.com Premium or Hotmail/Live all of which now configure as exchange. The old POP and IMAP accounts I have configured at Web level to synchronise to a seperate folder in the the main Exchange accounts until we can close them completely.
As an aside I thought Suggested Contacts went with Outlook 2013. Could this be because I've upgraded from 2010 that they have carried forward to Outlook 2016? I uninstalled Office 2010 before installing 365 but there must be common files or registry settings left behind when you uninstall?
Kind regards
Fozzie
 
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