Creating a rule on “Deleted items” folder

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Ahmed Imran Mustafa

New Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2013
Hi,

I am seeking your kind assistance to create a rule on “Deleted Items” folder. My requirement is, if I delete any mail from any folder, it should send a copy of the deleted mail to a local folder.

OS = Windows 8.1 pro
Office = Office365
Mail = Exchange 2013

Looking forward your response !!!

Kind regards
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
That won't use a rule, it needs an itemadd macro that watches the deleted items folder in the mailbox and copies everything to the local folder, which i assume is in a pst file. if you delete from other devices, I'm not sure it will work but it definitely should work for all messages deleted in outlook. The macro at http://www.slipstick.com/developer/code-samples/use-macro-assign-messages-shared-mailbox/ shows how to do this - you'll watch the deleted items folder though. Use Move Messages to Other Mailboxes macro to handle the moving. /You'll be watching your own folder so the app startup macro will use Set olInboxItems = objNS.GetDefaultFolder(olFolderDeleteditems).Items

If time is not of the essence, and autoarchive is not disabled (it often is with Exchange accounts) you could use autoarchive to archive deleted items that are a day old - it can run daily when outlook is open. This will get all, including anything deleted using other devices.

A third way is to run a macro, triggered by a reminder at the end of the day, that copies everything with a current modified date to the local folder. The closest sample I have to this is at http://www.slipstick.com/developer/macro-move-aged-mail/ - that would work if you were moving all, not copying.
 
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