Creating a rule on “Deleted items” folder

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Ahmed Imran Mustafa

New Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2013

I am seeking your kind assistance to create a rule on “Deleted Items” folder. My requirement is, if I delete any mail from any folder, it should send a copy of the deleted mail to a local folder.

OS = Windows 8.1 pro
Office = Office365
Mail = Exchange 2013

Looking forward your response !!!

Kind regards

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
That won't use a rule, it needs an itemadd macro that watches the deleted items folder in the mailbox and copies everything to the local folder, which i assume is in a pst file. if you delete from other devices, I'm not sure it will work but it definitely should work for all messages deleted in outlook. The macro at shows how to do this - you'll watch the deleted items folder though. Use Move Messages to Other Mailboxes macro to handle the moving. /You'll be watching your own folder so the app startup macro will use Set olInboxItems = objNS.GetDefaultFolder(olFolderDeleteditems).Items

If time is not of the essence, and autoarchive is not disabled (it often is with Exchange accounts) you could use autoarchive to archive deleted items that are a day old - it can run daily when outlook is open. This will get all, including anything deleted using other devices.

A third way is to run a macro, triggered by a reminder at the end of the day, that copies everything with a current modified date to the local folder. The closest sample I have to this is at - that would work if you were moving all, not copying.
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