Searching multiple folders

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murgatroyd

Senior Member
Outlook version
Outlook 2019 64-bit
Email Account
POP3
I am using Outlook 2010 on Windows Server 2008 R2.

My old emails are in yearly archive PST files, which have the same folder structure as the main PST file.

Is there a way to search for any emails in any folders in any year (i.e., in any open PST file) that contain the search word?

When I set the search option to "Include results only from: Current folder", it works fine, but if I set the search option to "Include results only from: All folders", it does not find anything, even if the search word is in an email in the current folder.

I do not have Windows Desktop Search enabled and am wondering whether this is required for Outlook to search beyond the current folder?
 

murgatroyd

Senior Member
Outlook version
Outlook 2019 64-bit
Email Account
POP3
I have a couple of further questions.

I set up Windows Desktop Search, and Outlook correctly searches multiple folders in multiple PST files now.

I did a manual archive of the top folder and all subfolders, with the date set to 1 Jan 2015, which correctly created a yearly archive PST file with the same folder structure as the main PST file, containing all emails from 2014. (I also set the "ArchiveIgnoreLastModifiedTime" parameter in the registry, so it correctly archives by received date, not modified date).

1. The Archive section now contains an empty folder named "&Don't prompt me about this again", but the Delete option is greyed out. (A couple of these folders appeared, but all except this last one could be deleted.) How can I delete this spurious folder?

2. If I do another manual archive next year, with the date set to 1 Jan 2016, and a different archive PST filename, I assume it will again create another PST file with the same folder structure as the main PST file, containing all emails from 2015 (and so on in future years).

Will the folders from 2014 and 2015 (and so on in future years) appear separately within the Archive section (i.e., will there be separate Inbox folders for each open yearly archive PST file), or will they appear combined within the Archive section (i.e., will there be one Inbox folder displaying the merged contents of all the Inbox folders in all open yearly archive PST files)?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
1. Hmmm. If the right click Delete folder command isn't live, use MFCMAPI to delete it. (I'm assuming that is a folder you named, not a name Outlook made up - I've seen outlook create weird folder names when using an antivirus plugin, but it was a different name. )

2. Yes, it will recreate the folder structure in use at the time of the archive.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Will the folders from 2014 and 2015 (and so on in future years) appear separately within the Archive section (i.e., will there be separate Inbox folders for each open yearly archive PST file), or will they appear combined within the Archive section (i.e., will there be one Inbox folder displaying the merged contents of all the Inbox folders in all open yearly archive PST files)?
You can do it either way - if you don't create a new pst file for the archive, the old mail will be added to/merged with the mail in the current archive pst. If you want it in a separate pst by year, you'll need to create a new archive pst.
 

murgatroyd

Senior Member
Outlook version
Outlook 2019 64-bit
Email Account
POP3
Thanks for your reply. To avoid confusion, I will transfer the two items to separate threads.
- Cannot delete spurious folder
- Archiving by year
 
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