Using .OST and .PST mail thru different providers

Status
Not open for further replies.
O

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Just wondering only...
Right now I am using Office 2016 with POP3 and PST. That has been working well for 20 years: my first Office being Office 1997.
(Before that I was using Eudora, that used .mbx files)

I have multiple accounts, with mail coming via Outlook, Gmail (2x) and a 3rd one using the domain-name of my ISP.
Every six months or so, I move mails to archive PST files, leaving the last 6 months of mail in the normal ('active') mailboxes.
Both archive and active mailboxes are being indexed by X1 but for the 'quick search', in the normal (not archive) mailboxes
I first use the search feature within Outlook.
Obviously, with Office 2016, the only accounts that are available online are Outlook and Gmail (web access)
Right now I use a tablet and a 3rd party email app for a (very) occasional email check. However, I considering to switch to
a Windows based laptop/notebook, reason for the below Office 365 questions.

I assume that
1. I have to create new accounts all using .OST files
2. changing to Office 365 means that accounts are online visible
3. moving files to .PST files, like before, is still possible
4. I should try to avoid large .OST files, i.e. keep the number of mail items to a minimum(?)

Considering the above what is possible now (Office 2016) that is not possible/difficult with 365.
What else should I consider?

Thanks
 
ofw62 said:
I assume that
1. I have to create new accounts all using .OST files
2. changing to Office 365 means that accounts are online visible
3. moving files to .PST files, like before, is still possible
4. I should try to avoid large .OST files, i.e. keep the number of mail items to a minimum(?)

Considering the above what is possible now (Office 2016) that is not possible/difficult with 365.
Click to expand...
Office 365 software is office 2016 - the 365 designates it as a subscription model. (Or used to; perpetual licenses may show 365 on the splash screen.)

if you mean office 365 email (either outlook.com or business side) - its an exchange account.

1. You can continue to use pop and pst files if you want. OST files are used by imap and outlook.com/exchange accounts.
2. only if you use outlook.com or office 365 business account
3. Yes, you can still do that, or use archive function.
4. the default size is 50 GB and unlimited items per folder, but i think the folders you use regularly are best under 10,000 or so messages. it takes longer to draw the view if there are a lot of messages. Archive folders and folders you rarely look in can have more.
 
As always, many thanks Diane.

Yes, I understand, one will get the same applications in 365 and Office 2016 (depending on the version of course).
What's the difference between Office 365 and Office 2016?

But what I am worried/confused/puzzled about is the GUI of the applications. When doing a Google search on images and 365 Outlook I hit on an interface resembling the relatively 'bar' OWA, no toolbar.
(Didn't check out the 365 versions of Excel and Word yet)

Secondly, to complete my confusion... :-)
with Office 365 I assumed that the Outlook therein -is- Office 365 email, i.e. purchasing Office 365 means Outlook 365, means IMAP and OST,
no other options.

Thanks for replying on the other items.

SnagIt-04062018 092703.png
 
Bottom image is Outlook on the web - you get this in Outlook.com and if you have an Office 365 Exchange mailbox.

Top image is outlook installed on windows desktop.


ofw62 said:
purchasing Office 365 means Outlook 365, means IMAP and OST,
no other options.
Click to expand...
No, Outlook desktop supports Exchange and POP too (and PIM/ no mail) - but if your email host supports IMAP, it will default to that. If you want pop, you need to click Advanced and choose Manual setup - after entering your email address, click Connect and it will find the server then bring up an option dialog to choose pop.


2018-06-04_9-42-07.png 2018-06-04_9-44-09.png
 
Okay ... The top toolbar (which is the one I have now, with the standalone Office 2016) is then the same as with Office 365, right?

OWA (bottom toolbar): I hardly use it. In fact I only open it for two things...
check out the junk folder (Microsoft regularly puts legitimate mail there) and
to batch delete mail. On my tablet I use AquaMail, deleting many mails there is not efficient.

As for mail setup - I always use the 'advanced' way and select POP3, allowing me to select the appropriate, existing, PST files.

Will consider Office 365, the more so because I am considering using a laptop instead of a tablet.

Anyway, thanks again, Diane!
 
ofw62 said:
Okay ... The top toolbar (which is the one I have now, with the standalone Office 2016) is then the same as with Office 365, right?
Click to expand...
Yes, its the same for desktop software, whatever Microsoft calls it. :)
 
Status
Not open for further replies.
< Replies being sent from wrong account | Inbox Sub-Folder - Web >
Similar threads
Thread starter Title Forum Replies Date
R can I transfer outlook data from old pc by using .ost file instead of the .pst Using Outlook 5
J Outlook 2013 how to convert 2013 OST file into an another format, i m using outlook 2013 versions. Using Outlook 1
D Setup of Outlook2013 insists on using OST for an IMAP account. Using Outlook 5
W disabled cached mode, but Outlook still using OST Using Outlook 2
D Send email from Outlook Alias using Mac? Using Outlook 0
H using VBA to edit subject line Outlook VBA and Custom Forms 0
e_a_g_l_e_p_i Need clarification on 2-Step Verification for Gmail using Outlook 2021 Using Outlook 10
e_a_g_l_e_p_i Outlook 2021 not letting me setup my Gmail using pop Using Outlook 1
O How to find out the domain and server settings that my Outlook is using? Using Outlook 2
S Outlook 2019 Custom outlook Add-in using Visual Studio Outlook VBA and Custom Forms 0
D Outlook 2021 Using vba code to delete all my spamfolders not only the default one. Outlook VBA and Custom Forms 0
M using excel to sort outlook appointment items Outlook VBA and Custom Forms 4
R Advise on using multiple instances of network files based on customers Outlook VBA and Custom Forms 8
HarvMan Using Emojis in Outlook 365 Using Outlook 3
T Outlook 2019 Not Using Auto Compete After Deletion of 365 Using Outlook 1
M USING INITIALS AS RECIPIENTS Using Outlook 1
T Outlook 2019 Using Gmail aliases in Outlook Using Outlook 6
M Saving emails using Visual Basic - Selecting folder with msoFileDialogFolderPicker Outlook VBA and Custom Forms 6
Z Import Tasks from Access Using VBA including User Defined Fields Outlook VBA and Custom Forms 0
justicefriends How to set a flag to follow up using VBA - for addressee in TO field Outlook VBA and Custom Forms 11
M Extract "Date sent" from emails (saved to folder using drag and drop) Outlook VBA and Custom Forms 1
I Outlook for Mac 2019 using on desktop and laptop IMAP on both need help with folders Using Outlook 1
David McKay VBA to manually forward using odd options Outlook VBA and Custom Forms 1
H Stationery using between OL 2019 and OL 2010 Using Outlook 0
P Prevent Outlook 2016 from using DASL filter Using Outlook 4
O Calendar - Location: what happens when using my own way of entering locations Using Outlook 1
M Disable Contact Card Results when using "Search People" in Outlook Ribbon Using Outlook 7
K can't get custom form to update multiple contacts using VBA Outlook VBA and Custom Forms 3
S Outlook VBA How to adapt this code for using in a different Mail Inbox Outlook VBA and Custom Forms 0
pcunite Outlook 2019/O365 Build 13127.20408 errors when using MAPI calls Using Outlook 1
B Change Font and Font size using VBA Outlook VBA and Custom Forms 9
M Outlook 2013 reminder email by using Outlook vba Outlook VBA and Custom Forms 2
X Using Outlook 2013 and Outlook 365 Using Outlook 1
A Going to folder using shortcuts Using Outlook 3
A Outlook replies not using "delivered to" address in From Using Outlook 1
Terry Sullivan E-Mails Sent Using a Group Box Result in 70 Kickbacks Using Outlook 4
O Email not leaving Outbox when using Excel VBA to sync Outlook account Outlook VBA and Custom Forms 4
K Using Outlook 2016 to draw Using Outlook 1
O Outlook 365 - suddenly unable to send using Gmail POP3 Using Outlook 10
N Disable Auto Read Receipts sent after using Advanced Find Using Outlook 4
G Outlook 2016 sync contacts directly between phone and computer using outlook 2016 Using Outlook 0
L Moving emails with similar subject and find the timings between the emails using outlook VBA macro Outlook VBA and Custom Forms 1
O Save attachments using hotkey without changing attributes Outlook VBA and Custom Forms 1
J Add an Attachment Using an Array and Match first 17 Letters to Matching Template .oft to Send eMail Outlook VBA and Custom Forms 2
A Edit subject - and change conversationTopic - using VBA and redemption Outlook VBA and Custom Forms 2
A Using or not using apostrophes in search terms has this changed? Using Outlook 0
O Office 365 using POP3 on both laptop and desktop Using Outlook 0
M Using field names to capture a data element Using Outlook 0
B Vba to monitor time to respond to emails using a shared mailbox Outlook VBA and Custom Forms 5
B Looking to get the Recipient email address (or even the "friendly name") from an email I am replying to using VBA Outlook VBA and Custom Forms 4

Similar threads

Back
Top