Cannot assign a task from a public folder?

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C

cmonroe21

I created a custom task template and published it in a public folder (I set

the folder up to store tasks). Seems to be working fine until the person

goes to "Send" (or assign) the task, then we get a message that says "You

cannot assign a task from a public folder. To assign the task, open the task,

and then ont he Task tab, in the Actions group, click Copy To My Task List.

Assign the task from your Tasks folder." Can't assign a task from a public

folder? Why not? Is this really something that I can't do? Is there a way

around it? If not, why have the functionality to create a custom task if you

can't publish it in a place where anyone can use it? I'm confused! (P.S.

permissions were all set up and the task template is set up to be the default

task for the task folder, if that helps.) I would save it to the server, but

it uses the P.2 page and so I lose all functionality when I try to "save" it,

and can't "publish" it anywhere outside of the Outlook folders (which I'm

being told I can't use it from?? At least not without doing a bunch of mumbo-

jumbo to get it to work??) Thanks so much for reading my question, and PLEASE

let me know if you can help!!


 
K

Ken Slovak - [MVP - Outlook]

Tasks can only be assigned from a default Tasks folder, not from secondary

task folders or public folders. In addition, tracking of tasks (completion

report, etc.) can also only be done from a default Tasks folder. Either copy

the assigned task to the public folder and give up on any tracking, or

create a dedicated mailbox for that purpose.

"cmonroe21 " <u48566@uwe> wrote in message

news:977f3401ec133@uwe...
> I created a custom task template and published it in a public folder (I set
> the folder up to store tasks). Seems to be working fine until the person
> goes to "Send" (or assign) the task, then we get a message that says "You
> cannot assign a task from a public folder. To assign the task, open the
> task,
> and then ont he Task tab, in the Actions group, click Copy To My Task
> List.
> Assign the task from your Tasks folder." Can't assign a task from a
> public
> folder? Why not? Is this really something that I can't do? Is there a
> way
> around it? If not, why have the functionality to create a custom task if
> you
> can't publish it in a place where anyone can use it? I'm confused! (P.S.
> permissions were all set up and the task template is set up to be the
> default
> task for the task folder, if that helps.) I would save it to the server,
> but
> it uses the P.2 page and so I lose all functionality when I try to "save"
> it,
> and can't "publish" it anywhere outside of the Outlook folders (which I'm
> being told I can't use it from?? At least not without doing a bunch of
> mumbo-
> jumbo to get it to work??) Thanks so much for reading my question, and
> PLEASE
> let me know if you can help!!

> >
>
>
 
C

cmonroe21

Thanks so much for your feedback! Very helpful! Okay, on that note... is

there any way to set up more than one default task form, so that when someone

creates a new task they can choose from more than just one default? I know

it's a long shot, but have to ask!
- wrote:
> Tasks can only be assigned from a default Tasks folder, not from secondary
> task folders or public folders. In addition, tracking of tasks (completion
> report, etc.) can also only be done from a default Tasks folder. Either copy
> the assigned task to the public folder and give up on any tracking, or
> create a dedicated mailbox for that purpose.
>
> >I created a custom task template and published it in a public folder (I set
> > the folder up to store tasks). Seems to be working fine until the person

> [quoted text clipped - 22 lines]
> > PLEASE
> > let me know if you can help!!



 
K

Ken Slovak - [MVP - Outlook]

No, you can only have 1 default task form and 1 default Tasks folder. You

can use custom task forms, you can make a custom one the default, but no

matter what you can only assign a task from the default Tasks folder and

track it there.

Sending a task invokes the hidden TaskRequest form, so changes you make to

the normal tasks form won't show up in the TaskRequest form.

You can learn a lot more about forms, including specifically tasks, at the

forms areas at www.outlookcode.com.

"cmonroe21 " <u48566@uwe> wrote in message

news:978004028ea3b@uwe...
> Thanks so much for your feedback! Very helpful! Okay, on that note... is
> there any way to set up more than one default task form, so that when
> someone
> creates a new task they can choose from more than just one default? I
> know
> it's a long shot, but have to ask!
 
C

cmonroe21

I try to look on outlookcode.com first before posting any questions on here...

bought the book which led me to that site. It's great! But, I couldn't find

much on this topic. You have given me exactly what I need, though. So glad

you guys are here! You are a godsend! Thank you so much!
- wrote:
> No, you can only have 1 default task form and 1 default Tasks folder. You
> can use custom task forms, you can make a custom one the default, but no
> matter what you can only assign a task from the default Tasks folder and
> track it there.

> Sending a task invokes the hidden TaskRequest form, so changes you make to
> the normal tasks form won't show up in the TaskRequest form.

> You can learn a lot more about forms, including specifically tasks, at the
> forms areas at www.outlookcode.com.
>
> > Thanks so much for your feedback! Very helpful! Okay, on that note... is
> > there any way to set up more than one default task form, so that when
> > someone
> > creates a new task they can choose from more than just one default? I
> > know
> > it's a long shot, but have to ask!


 
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