Managing GAL via OWA

Status
Not open for further replies.

ausmpw

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Hi,

(Exchange 2010 and all clients are using Outlook 2010)

I'm slightly frustrated and now getting to the end of my tether. I sure would appreciate any assistance with this problem we have.

We have a Global address list which we would like some of our users to manage

We do not want them to have this ability via the back end exchange server to create/modify contacts

By all accounts our best option is to have our contact management people using OWA

We have setup these people so that they have correct access and we can now create/amend contacts as necessary (A horrible process never, I wish, to repeat)

We are so close..... yet now so far.

Not all the contacts that they create will have an email address - we use the GAL, now centralised after removing all the public address lists, for ALL contacts.

I cannot create a contact through the OWA without an email address. We decided to use a bogus email address, have a rule at exchange, to send back a message to inform them that this contact has no valid email address (noemail@forthiscontact.com)

However, now I find that I cannot create multiple contacts with the same email address.

How can I get people to manage contacts? Something simple would be outstanding.

Many thanks, in advance,

Martin
 
I'm not so sure the GAL is best for contact management - if you don't have many users or contacts, its not bad, but thousands of contacts to a GAL that has thousands of employee isn't always pretty. :)




How about entering addresses in the format of first.last@noemailforcontact.local and configure exchange to bounce all mail to that domain?




Do you use Sharepoint? I think it would make a better public contact list - you can configure it so some users can read/write and others just read. They can link the contact list to outlook and edit within outlook. It will then be available as an address book in outlook.
 
Hi Diane,

I agree - we're reluctant to use the GAL, however, unless my understanding is correct, getting public folders onto mobile devices causes some issues - as in, you can't draw contacts from public folders onto the companies BlackBerry, Androids and IPhones of which we have a mix.

A great idea about the address, late last night it struck me that this was an easy fix and have done exactly that. I have a rule which is catching all '@noemail.com' and sending it back to the sender with an appropriate message.

Intrerestingly enough, and this could be the clincher, we are currently deploying SharePoint as we speak. It's getting branded and over the next month or 2 will be deployed. It does still beg the question - can we have the contacts, public folders, available on mobile devices?

Many thanks for the reply by the way,

Regards,

Martin
 
Yuck... it sounds like the GAL is probably the best option.Sharepoint will be as bad as public folders, if not worse, for syncing.
 
Yes - Yuk is has been the catch cry here for some time now :)

Our initial idea was to continue to use the public folders as we had done pre 2010 exchange, however, sync with mobile devices isn't an option. I had a look at purchasing a third party package (CodeTwo Exchange Sync) which would allow sync from Public folders to mobile devices but was sure that, as MS are so reluctant to promote public folders but rather insist on having you use GAL, that MS would have had a suitable solution out of the box. All my avenues have led to dead ends and I am now convinced that GAL shouldn't be used and that Public Folders are the way to go - just be prepared to pay for the 3rd party interface.

I'm just surprised that we are one of the few who are faced with this dilema. So many people don't use or have a need to Administer GAL? Or use Public Folders without Mobile Devices? The administration of the GAL is woeful to say the least and don't get me started on the exporting of the contacts into the GAL from the public folders using CSVDE because what an absolute nightmare that turned out to be. I could write a book on the problems that I encountered there - just rediculous oversights on behalf of MS.

All in all - an unpleasant taste in the mouth and yet another example of MS forcing the migration to a 'newer' platform without the support infrastructure needed to support it.

Regretfully,

Martin
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
GregS Outlook 2016 Managing aliases in 365 Using Outlook 2
M Managing Gmail "All Mail" sync issues with IMAP Using Outlook 1
O :Managing contacts in Outlook 2016 Using Outlook 0
S Managing shared malibox with multiple users. Outlook VBA and Custom Forms 3
M First post -help with managing two calendars Outlook 2010 /Exchange 2010 Using Outlook 0
T managing catergories and colors in shared contacts. Using Outlook 0
T managing contacts in public folders Using Outlook 4
C Managing & Merging .pst files Using Outlook 3
S Exam 77-884: Managing Contact Module Options Using Outlook 4
J Managing signatures and disclaimers with digitally signed emails Exchange Server Administration 3
P Managing Calendar Updates Using Outlook 2
F Managing and parsing names other than main contact Outlook VBA and Custom Forms 2
S Outlook mail adressing stops after first match in GAL Using Outlook 0
E GAL Attributes to Contacts Using Outlook 0
E Customer wants a portion of GAL from exchange to sync down to Android contacts via Activesync Using Outlook 2
M Retrieve data from GAL and put it in Clipboard Using Outlook 1
marcadamcarter Interrogate Outlook GAL with PowerShell Using Outlook 0
J Blank GAL in OAB Exchange Server Administration 1
S Searching contacts across GAL and local address book at same time Using Outlook 1
S Newly added user doesn't show up in GAL but available in OWA, Using Outlook 0
S Script to parse email subject, get Username, look up in GAL and redirect email Exchange Server Administration 6
S Pushing GAL to a public folder Exchange Server Administration 2
P Email Header/People pane/contact card - GAL photo vs. contact photo Using Outlook 7
A How to disable bcc option in GAL - Address Book - Exchange 2007 Exchange Server Administration 4
O VSTO - Outlook Add-In - Get GAL data Outlook VBA and Custom Forms 1
G GAL program acces in outlook 2007 Outlook VBA and Custom Forms 2
C Problem while converting GAL entries to contacts in Outlook Cont Outlook VBA and Custom Forms 5
Q GAL.ResolveName issue with REDEMPTION Outlook VBA and Custom Forms 5
geoffnoakes Counting and/or listing fired reminders via VBA Using Outlook 1
L did MS ever add way to text via Outlook Using Outlook 5
E Default shape via VBA Outlook VBA and Custom Forms 4
M I cant send emails via Outlook in my W10 PC. Using Outlook 3
D Create advanced search (email) via VBA with LONG QUERY (>1024 char) Outlook VBA and Custom Forms 2
Eike Move mails via macro triggered by the click of a button? Outlook VBA and Custom Forms 0
J Outlook 2010 Changing events in Outlook calendar via opening file, importing CSV Using Outlook 0
J Is it no longer possible to suppress Outlook 2019 Invalid Certificate name mismatch security alert via Registry? Using Outlook 1
D Adding Enterprise Exchange Email Account to Outlook Prevents Sending via Outlook.com Account Using Outlook.com accounts in Outlook 10
F Send As a Gmail account via outlook Web Using Outlook 3
K Outlook.com is not showing, or finding via search, all my Contacts (People) Using Outlook 0
B Clear Offline Items (Mail Folder) via VBA Outlook VBA and Custom Forms 1
M Help sending email but removing signature via VBA Outlook VBA and Custom Forms 5
J Calling a Public sub-routine from the script editor via VB script Outlook VBA and Custom Forms 4
E Copying data from e-mail attachement to EXCEL file via macro Outlook VBA and Custom Forms 38
R Sending emails via Outlook XP, from Windows 10 File Explorer Using Outlook 1
F "Move to" O365 feature to Outlook client via VBA Outlook VBA and Custom Forms 4
S Send email via SMTP - use transport rules to add to senders inbox (then rule to move to sent items Exchange Server Administration 1
M FW Email via Outlook and another requirement Outlook VBA and Custom Forms 1
D Close Oulook after sending emails via vba without outbox getting stuck. Outlook VBA and Custom Forms 1
M Google Apps Mail *SENT* from iPhone doesn't download to Outlook via POP3 Using Outlook 1
T Migrate POP3 Folders and Emails to outlook.com via Outlook 2013 Using Outlook.com accounts in Outlook 2

Similar threads

Back
Top