managing contacts in public folders

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tfermino

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Outlook 2010 32 bit
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Exchange Server
Hi. My company would like to manage our 13,000 email contacts in our 'shared contacts' in Microsoft Outlook 2010. Although, I will import all individual contacts, many of them belong in various 'public folder' groups under the shared contacts. For example, the same contact might be in a public folder group called "Executives" but also a part of another public folder group entitled "Sales Team." As I am importing them into Outlook I notice that a contact is duplicated when it is also a member of a different public folder. I would like to have one contact and not duplicates but also have the contact be able to be a part of different public folders or group lists? Is this possible? If so, how do I import contacts correctly?

Thanks!
 
Hi Diane. Thanks for responding. How would I do this? Right now, my personal categories are showing up as categories within public folders as well. How can I have separate categories and colors in public folders that are separate from my individual categories? Does that make sense?
 
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