Exchange Server Rules

Not open for further replies.


Outlook version
Email Account
Exchange Server
Hello Experts,

I wanted to forward certain official emails to my mobile number. So I have setup a rule in Outlook 2003 client, but then after running I realized that due to exchange server setting, my email gets blocked, so either it doesn't get forwarded or it doesn't reach the destination (my mobile or gmail). So,

1. Is there a way to get away from this ? Can we, in anyway, fool the exchange server that its a manually sent email and not Auto Forwarded. Because if I send it manually it will work, only via rule it doesn't work.

2. I know that you can find a solution for Q.#1, with some kind of VB script. But to run that I have to keep my Outlook client and hence my machine running always, which is not practical. Any other solution ? So I tried setting up Shared mailbox and added my mobile number in the email format as the member and then tried sending a dummy email through my Outlook client, but Auto Forward rule, doesn't send it because exchange server some how identifies that my Shared mail box is configured to forward all the mails to External Domain. If I send a mail manually to that shared mail box, it will simply forward. Any solution ?

3. I also thought of Java mail - via an executable script. But again I will have to keep the Client running. Any option to kick off scripts from the Shared mail box without opening the Client ?

I am sure there will be some way to achieve this.

Thanks very much.

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You'd need to use a Run a script rule but it will required outlook to be running for the rule to work. Sample script is here Run a Script Rule: Change Subject then Forward Message - Slipstick Systems

Did you create a shared mailbox or a distribution list? A DL or a Contact in the GAL will avoid the forward block but a properly configured mailbox will too. Set up the contact and assign the # as a forwarding address.

Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
S Outlook 2007 Rules randomly stopping working (non-Exchange Server) Using Outlook 6
S client lost 3K contacts when office 365 for mac account deleted from company exchange server Using Outlook 5
HarvMan Outlook 365 loses "" exchange server settings Using Outlook 1
L Help connecting to hosted exchange server 2016 Using Outlook 0
J Importing N2K from a different Exchange Server Using Outlook 1
G Forward email body to other mail list directly from Exchange server Exchange Server Administration 1
T Outlook 2010 How to Delete “Orphaned” TO DO? ( Not on Exchange Server) Using Outlook 6
T How can Exchange be configured to sync/push one-way so that the server data can't be affected Exchange Server Administration 0
llama_thumper Setting up forwarders on Exchange server Exchange Server Administration 0
G How to have domain client use owa server instead of exchange server while connect to network Using Outlook 1
T Uploading Outlook 2016 Contacts to Exchange Server Drops "Company" field data in 30% of records Exchange Server Administration 4
Diane Poremsky Archiving Tools for Exchange Server Using Outlook 4
Diane Poremsky Changing the Message Size in Exchange Server Using Outlook 0
R Outlook 2007 - Shared Accounts and Resources without Exchange Server Using Outlook 0
Diane Poremsky Exchange Server Updates March 2016 Using Outlook 0
oliv- "Online mode with Exchange server" vs "online" Exchange Server Administration 2
I Random Chinese characters in email copied from a pst file. Exchange Server 2016 Public Folder Exchange Server Administration 1
Diane Poremsky Save Sent Items in Shared Mailbox using an Exchange Server Cmdlet Using Outlook 0
Diane Poremsky Exchange Server and SMTP Servers Using Outlook 0
B Can't Connect to Office365 Exchange Server Exchange Server Administration 2
Ascar_CT transition to Exchange Server on the back-end Using accounts in Outlook 0
Diane Poremsky Exchange Server Usage, Reporting, and Analysis Tools Using Outlook 0
Diane Poremsky Exchange Server Migration Tools Using Outlook 0
L Outlook clients did not reconnect to Exchange when one CAS server in CAS array became unresponsive Exchange Server Administration 1
J Deleting Email from Exchange Server Using Outlook 2
S Exchange server 2013 / Outlook 2013 Exchange Server Administration 3
H Lost Custom Forms when we replaced Exchange Server Outlook VBA and Custom Forms 3
H Exchange 2013 ECP migration connects to crashed server Exchange Server Administration 0
C How to "host" the outlook calendar from .pst instead of Exchange Server Using Outlook 1
T Outlook INBOX emails gone back 2-3 weeks after Exchange Server 2010 Restart Using Outlook 0
M connection to the microsoft exchange server has been lost. outlook 2007 Exchange Server Administration 0
M Looking for options and best practices for an Edge Server (Exchange or not) Exchange Server Administration 0
B Unable to apply rule on Exchange server functional account Exchange Server Administration 1
B Is there a simple way to share email folders w/o exchange server? Using Outlook 0
S Removing an Exchange Server account, retaining POP accounts Exchange Server Administration 1
S Outlook 2010/Exchange 2010 Multi Mailboxes (Server unavailable) Using Outlook 6
F Redirect e-mail without Exchange server Using Outlook 2
M Updates to exchange server broke code - please help Using Outlook 2
S Using POP3, Exchange server, and iPhone sync - can't sync to POP3 calendar Exchange Server Administration 0
I Shared Contacts in Outlook 2010 and Exchange Server 2010 Using Outlook 4
T Change from exchange server to pop when I set up outlook wrong Exchange Server Administration 1
A emails disappearing from inbox outlook 2010 exchange server 2010 major trouble Exchange Server Administration 6
T Outlook keep loosing connection to the exchange server Using Outlook 1
S Can't share contacts in Outlook on MS Exchange Server??? Exchange Server Administration 1
S Block read receipt when outlook is configured to Exchange server Using Outlook 0
S How to leave e-mail on Exchange 2003 server? Exchange Server Administration 1
B Please help! Outlook, Exchange Server, and Customization BCM (Business Contact Manager) 2
B Please help! Outlook, Exchange Server, and Customization Exchange Server Administration 0
R Change Outlook 2010 Exchange server address via registry or script Using Outlook 5
O Where is Launcher, the custom action for Exchange server? Exchange Server Administration 1

Similar threads