Moving Outlook.pst & archive1.pst

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phrab

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
I have Outlook 2003 on Windows XP & Outlook 2016 on Windows 10. I don't use it for email. I copy the outlook.pst & archive1.pst (my primary archive file) back & forth between the comptuters to keep them in sync. I use a data cable to copy from one computer to the other.

I can't use Windows Explorer to locate the folders, so each time I want to copy, I have to start with the C:\ drive & drill my way down to the folders that have outlook.pst. I want to move the outlook.pst & archive1.pst on each computer to a more convenient folder location.

I know I can move the archive1.pst file by changing the location in advanced options:
Outlook 2016: File>Options>Advanced>AutoArchive Settings>Run autoarchive & then change location of archive1.pst & then uncheck the Run autoarchive box.
Outlook 2003: Tools>Options>Other tab & then browse to the new location

However, I'm not sure what will happen if I move the Outlook.pst files.

1) If I move them to wherever I want while Outlook is closed, will this cause any problems?

2) I happen to have two archive files Archive.pst (a very old one) & Archive1.pst (more recent). Is there a way to combine them into one file?

a) If not, is there a way to load both of them, so I can search further back?
Thanks in advance,
Phil
 
phrab said:
1) If I move them to wherever I want while Outlook is closed, will this cause any problems?

2) I happen to have two archive files Archive.pst (a very old one) & Archive1.pst (more recent). Is there a way to combine them into one file?

a) If not, is there a way to load both of them, so I can search further back?
Click to expand...

1) it sometimes messes up the address book if you open outlook and when it whines, point it to the new location - but you can do it and set the new location in control panel, mail. Steps are here - Move an Outlook Personal Folders .pst File
2) inport the old one into the new one or create a new pst and import both into it. Definitely create a new pst if the pst were not created in your current version of outlook.
a) Sure - you can open at least 50 pst files in your profile using File, open, outlook data file.
 
Thank you, Diane. Worked like a charm, although I had to customize a bunch of views & preferences. Hope you have a great weekend!
 
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