2016 Archiving IMAP keeping mail on Gmail Server

Status
Not open for further replies.

GaryW88

New Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
I have outlook 2016. using Gmail IMAP
I have set up auto archiving. The archiving seems to remove the emails from the Gmail server.
I want to auto archive to stop the .pst file getting too big. (before it removed my emails I had approx. 10,000 emails) I want to archive them on my outlook but keep them on the Gmail server so if I log into Gmail all emails will be there and easily found as I use several computers and sometimes need to revert back to old emails (even from 2014).
Any help would be much appreciated.
Many Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Outlook 2016 can handle up to 20 GB of data easily and supports up to 50 GB, so i wouldn't worry about the data file size.

Gmail settings (at gmail.com) can be set to control what happens when you delete from outlook (which archiving does)... it sounds like you have it set to delete when outlook deletes... this is a good setting for junk mail that should be deleted but not for mail you are archiving.

But my recommendation is to not archive in outlook - just leave everything at gmail.com and sync it to outlook.

If you need to save space in the data file (because the drive is small), you can control how much is downloaded in Outlook's account settings (by syncing a few months or 2 years of mail, not the entire mailbox) or in gmail settings, to limit sync to the newest 5000 or 10,000 messages. If you need the older mail, go to gmail.com to find it.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
P Manual Archiving 2016 Using Outlook 7
G Outlook 2016 Archiving Outlook VBA and Custom Forms 1
U Outlook 2016 Outlook 2016 sender name Using Outlook 1
S Outlook (2016 32bit; Gmail IMAP) - Save sent message to Outllook Folder Outlook VBA and Custom Forms 0
A Backup Email Accounts On OutLook For Mac 2016 (Microsoft 365 subscription version) Using Outlook 0
M Office 2016 Outlook is forgetting passwords Using Outlook 15
E Can one still buy Outlook (or Office) 2016? Using Outlook 6
I Error saving screenshots in a custom form in outlook 2016, outlook 365 - ok in outlook 2013, outlook 2010 Outlook VBA and Custom Forms 5
R seperate read layout to design in outlook 2016..Help!! Outlook VBA and Custom Forms 3
P Categorize in Calendar not listed under tags in Office 365 (Office 2016) Using Outlook 5
GregS Why is Outlook 2016 mail in Outlook.com? Using Outlook 1
G Recurring tasks break links Outlook 2016 Using Outlook 5
A How to get body of all emails in outlook 2016 to view in blue color Using Outlook 1
J Edit auto-complete list in Outlook 2016+/365? Using Outlook 0
D iCloud Add-in not working in Outlook 2013 and Outlook 2016 After Windows Upgrade & iCloud Upgrade Using Outlook 2
GregS Outlook 2016 iPhone won't download Outlook 2016 Mail. Using Outlook 0
E How to display "Change Folder" in Change Default Email Delivery Location in Exchange Outlook 2016 Using Outlook 1
O Help .. got lost ... installing Office like 2016 Using Outlook 5
A How to open a specific link automatically with outlook 2016 Outlook VBA and Custom Forms 6
V Outlook 2016 will not move emails in search results Using Outlook 4
K Using Outlook 2016 to draw Using Outlook 1
M Outlook 2016 Free/Busy settings ignored Using Outlook 0
K Outlook 2016 - controlling IMAP OST size with Group Policy not working Using Outlook 1
C Outlook 2016/2019 hangs after being open for an extended period Using Outlook 4
GregS 2016 Contact List being managed by Outlook.com? Using Outlook 1
A Outlook 2016 in Cached Mode Using Outlook 1
G Outlook 2016 sync contacts directly between phone and computer using outlook 2016 Using Outlook 0
Marc2019 Cannot input Vietnamese Characters on my MSOutlook 2016 in Windows 7 Using Outlook 0
N Outlook 2016 Folder Icons Look Using Outlook 0
Marc2019 Outlook 2016 Font Problem Using Outlook 5
B Outlook 2016 Does not Shutdown Correctly Using Outlook 3
GregS Outlook 2016 Outlook 2016 stalls Using Outlook 3
H Outlook 2016 sent over 30 copies of an e-mail with attachments Using Outlook 1
Q Problems with Autodiscover Outlook 2016 Using Outlook 0
D Importing Outlook Categories from another domain (Exchange 2016/Outlook 2016) Using Outlook 4
Q Unable to Sync Quicken reminder with Outlook 2016 64Bit Using Outlook 1
J How to open OST file in Outlook 2019 & 2016 Using Outlook 1
X I have met my waterloo trying to resolve embedded graphics problem with outlook 2007 and now 2016 Using Outlook 1
K Outlook 2016 Using Outlook 0
L What are the risks of opening an Outlook 2016 .pst file in Outlook 2010? Using Outlook 4
David Langer Outlook 2016 (365) How to restore the ability to Re-Map iCloud IMAP Folders Using Outlook 5
Microfiche Migration from Office 2016 H&B to Office 365 Using Outlook 0
W Search Incomplete Outlook 2016 Using Outlook 5
A Outlook 2016 not synching Using Outlook 4
B The Outlook 2016 Profile that isn't always there Using Outlook 2
D Outlook 2016 customization of incoming messages Using Outlook 1
J Command Button to stamp a date and time in a textbox in Outlook 2016 Outlook VBA and Custom Forms 3
J Checkboxes when selected will appear in a textbox in Outlook 2016 Outlook VBA and Custom Forms 1
N Outlook 2016 Address Book lookup Using Outlook 9
D Outlook 2016 automatically increment anniversaries Using Outlook 1

Similar threads

Top