How to view all tasks across task folders

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copperberry

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Hello Diane,

I am using Microsoft's new To-Do app on my Android phone. It syncs my tasks with my Outlook 2016 account beautifully! It also allows me to make "lists" of tasks on my phone which appear as task folders in Outlook. My question is: Is there a way in Outlook 2016 to create a view that will include all tasks in all folders under Tasks? I have tried to create a new table view using View/Manage Task Views/New and I have selected All Task folders under Can be used on. However, it doesn't seem to see the new folders/lists created by the To-Do app.

I experimented by creating a new folder under Tasks in Outlook directly, but it didn't see that folder, either. Furthermore, if I add the column In Folder to my Table view, there is no information there, regardless of which folder my tasks are in.

My goal is to have a view that shows all my tasks across all folders, and then also be able to click on individual folders to see only what is in that folder. Is this possible?

Many thanks,

Caroline
 

copperberry

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Diane, thank you. I finally swallowed my fears and upgraded to Office 2016/365. YAY! And I have found that in My Tasks, if I click on the To-Do list, it shows all the To-Do's from the To-Do app, regardless of which separate To-Do app list they are in.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Yeah, the To-do List includes all tasks and flagged messages, from all folders in the profile.

(If only they'd do the same for the calendar in the to-do bar.)
 
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