What's a good archiving policy?

CWM550

CWM550

Senior Member
Outlook version
Outlook on the web
Email Account
Office 365 Exchange
MY SETUP
-------------------
Personal Domain
Fastmail 30 gigs for $5.00 a month
IMAP
MAILSTORE HOME ( FREE EDITION ) connected to IMAP account for backup.
MS Family plan $9.99 -- Office and One Cloud installed on a Desktop PC, and Mom's Laptop.

Finally said " TO H*ll with LINUX" And came back to Windows 10.
Yes 10, and NOT 11... I had a weird desktop issue with 11

I have tried:
The Bat --- Seemed kinda buggy with rules and IMAP accounts, and I'm not paying that price for an email client
OE CLASSIC - Seemed nice, but missing some important features
WINDOWS LIVE MAIL--- OHHH YEAH, Brings back memories!
Thundrbird--- EW, NO

I thought, "Well, might as well use OUTLOOK, I am paying for Office!"

I am just wondering, what's a good policy to set Outlook on to ARCHIVE from the IMAP server to local folders to save space?

I'm scared TO DEATH to try to use a .PST file after reading a BUNCH of horror stories, and reading about .PST limitations
Otherwise, I'd use my perfered POP3.

But, I don't think I would ever let my .PST file get to 50 gigs, anyways, even though I am one of those that HARDLY EVER throws
away an email, unless I just REALLY don't need it.

So, because of being deathly scared of corrupted .PST files, I've forced myself to switch to using IMAP. :rolleyes::confused:😩😢😢
I've never been a IMAP FAN.

ANY WHOO.. Back at the task at hand:

I was gonna set it to like:
ARCHIVE EVERY 180 DAYS

But Outlook wont allow that.

So I am wondering if someone can walk me through, setting OUTLOOK to MASS ARCHIVE my fastmail IMAP account.

I want it to do all folders. Or do I have to set it FOLDER BY FOLDER?

Will it replicate the folder " TAT FOR TAT" when it archives?

Meaning " ARCHIVES 2023" on IMAP server

will be " ARCHIVES 2023" on the local PST?

Outlook.PNG



Thanks,
Chris
 
FOLLOW UP:
------------------
Run archive every 90 days?

Archive anything OLDER THAN......... What would ya'll say? Anything older than 3/4 Months?

Archive to: LOCALPSTFILE
 
>>
am just wondering, what's a good policy to set Outlook on to ARCHIVE from the IMAP server to local folders to save space?
>>
How full is your 30 GB? That would determine how often I archived.

Archiving is to a pst... and pst are safe... just don't sync them in OneDrive if Outlook has the pst open.

Run it every 60 days (or less) and archive mail older than 6 months. Or split the diff and do 5 months.... but if you don't fill up the mailbox that fast, archive less often. Or use manual archive (File > Tools > clean up) when you are notified the mailbox is almost full. Or on whatever schedule you want to use.


>>
I want it to do all folders. Or do I have to set it FOLDER BY FOLDER?
>>
When you set up archive options in File > Options > advanced > Auto archive, you can apply the settings to all folders. If there are folders you don't want archives or want archived at a different age, you need to change it on the folder properties.


>>
Meaning " ARCHIVES 2023" on IMAP server

will be " ARCHIVES 2023" on the local PST?
>>
Yes, it maintains the same folder structure.,
 
Diane Poremsky said:
>>
am just wondering, what's a good policy to set Outlook on to ARCHIVE from the IMAP server to local folders to save space?
>>
How full is your 30 GB? That would determine how often I archived.
Click to expand...
Right now it says:
1% Full
0.2 GB of 30
 
I wouldn't worry about archiving until it is at least half full. :)
 
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