archiving deleted e-mails on Microsoft Exchange

Status
Not open for further replies.
J

jar123

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Hello,

how can one implement a "no permanant deletion of e-mails" policy on Exchange (2010)?

I want to keep all e-mails received and sent (from/to all or only selected users), regardless if the user decides to delete them or not.

When the e-mails are deleted by user, they should be moved to some "archive" from which they may be retrieved later.

Regarding the archive of deleted e-mails: these can be offline PST files or anything else suitable, as long as I can search it and retrieve deleted e-mails.

Preferably, the solution should be easy to setup and maintain so a third-party specialised tool is welcome.

If it requires only proper setup of Exchange, please tell me / describe.

Would you please share your hints/ideas/solution?

thank you!

Jarek
 
Look at journaling - this is set up on the Exchange server and copies all mail set to/from selected addresses to a designated journal folder. (This is not the same as the Journal module in Outlook.) There are similar 3rd party apps that might have more features. We used GFI's archive product years ago and liked it but didn't upgrade it when we upgraded Exchange. The utilities will mention "compliance" - its the reason many companies use these products.
 
larry said:
Look at journaling - this is set up on the Exchange server and copies all mail set to/from selected addresses to a designated journal folder. (This is not the same as the Journal module in Outlook.) There are similar 3rd party apps that might have more features. We used GFI's archive product years ago and liked it but didn't upgrade it when we upgraded Exchange. The utilities will mention "compliance" - its the reason many companies use these products.
Click to expand...

Larry,

thanks for feedback.

Would you please be so kind and provide the full name of the 3rd party app?

kind regards

Jarek
 
Dear Diane and Larry,

thank you very much for your valuable answers!

Since we have very limited IT resources, can you recommend any solution of these listed on Slipstick?

I do not want an "overkill" - too sophisticated, too complicated system.

we have around 200 e-mail accounts and probably it is not neccessary to archive all of them.

kinds regards,

Jarek
 
You might want to try the exchange version first and see if it meets your needs. I used the GFI product years ago and it was easy to use but had a lot of features you may or may not need. I don't know how much has changed - I'm sure it has a new interface but I have no idea if its still easy to set up. Sorry.
 
very nicely elaborated & very useful links, i liked the information as it does solved my issues upto an extent
 
Status
Not open for further replies.
< Exchange mailboxes | Sync laptop without using VPN >
Similar threads
Thread starter Title Forum Replies Date
CWM330 What's a good archiving policy? Using Outlook 5
kburrows Reset Date to Keep Tasks from Archiving Using Outlook 9
S Archiving and Likely Modified Date Problem Using Outlook 3
P Outlook 2013 Calendar Archiving Using Outlook 0
P Manual Archiving 2016 Using Outlook 7
L Calendar archiving policy Exchange Server Administration 1
R Archiving into 1 archiving folder only Using Outlook 4
CWM030 Archiving ON the imap server Using Outlook 3
GaryW88 2016 Archiving IMAP keeping mail on Gmail Server Using Outlook 1
D Archiving Problems Using Outlook 6
Q Script to create a pst file for Archiving Using Outlook 1
G Outlook 2016 Archiving Outlook VBA and Custom Forms 1
Diane Poremsky Archiving Tools for Exchange Server Using Outlook 4
J Search and In-Place Archiving Using Outlook 0
M Archiving by year Using Outlook 1
J Opening/Archiving/Import/Export PST files Using Outlook 4
T BCM 2010 Archiving Communication History BCM (Business Contact Manager) 2
J Joint mail folders over network and archiving Using Outlook 1
gemini9189 Archiving Emails Into Folders Using Outlook 1
V Archiving Sent Items Using Outlook 1
O Calander archiving problems Using Outlook 4
B Archiving of emails doesn't work anymore Using Outlook 3
Z Outlook and gmail, cloud storage and archiving Using Outlook 2
L Save vs Archiving Using Outlook 0
Fozzie Bear Archiving Emails Using Outlook 2
S Previously flagged messages not archiving Using Outlook 3
V Archiving & IMAP Using Outlook 4
B archiving outlook 2010 Using Outlook 6
H Archiving problem in OL 2003 Using Outlook 5
D Outlook Archiving sent emails which have been moved to inbox folders Using Outlook 1
B Outlook Calendar Archiving Using Outlook 1
N Archiving folders outside of Outlook to reduce PST file size Using Outlook 2
D Outlook 2003 Archiving Outlook VBA and Custom Forms 2
J how do I accomplish offline archiving of email? Outlook VBA and Custom Forms 1
U "archive.pst cannot be opened" when archiving Using Outlook 4
Z Hotmail account deleted from outlook and issue with account not exist Using Outlook 0
Kika Melo Outlook Calendar deleted appointments not in Deleted Items folder Using Outlook 3
J gmail and deleted emails. Using Outlook 0
K Changing the Deleted Items location in Outlook 2019 Using Outlook 2
L Specific Incoming Email Address Immediately Deleted Using Outlook 2
S client lost 3K contacts when office 365 for mac account deleted from company exchange server Using Outlook 5
C "The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file location" Using Outlook 1
e_a_g_l_e_p_i Can emails from Gmail be deleted when they are downloaded to Outlook 2010 Using Outlook 1
F Wishlist Outlook suddenly began synchronizing deleted items every time I delete a single email. Using Outlook 2
J Dopey move - deleted profile Using Outlook 1
G Retention Policy for Outlook.com Deleted Items folder Using Outlook 0
T How can you include Junk Email in Search Results like you can include Deleted Items? Using Outlook 3
Graham Hyman Outlook 2016 Internet Calendars appearing as deleted Using Outlook 4
W Receiving mail for account that has been deleted Using Outlook 2
M How can we find the list of users who are members of a deleted distribution list? Exchange Server Administration 2

Similar threads

Back
Top