Archiving & IMAP

Status
Not open for further replies.
V

Vincenzo

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
IMAP
If Outlook is only set to only download headers on an IMAP account, when auto archive runs I assume it will only archive the headers. Would that be correct? And then the original message will be deleted from the server next time a sync occurs, if I understand correctly. So then the message and attachments would be lost, and all I have in the local archive is the header? Or does it create an archive folder on the server and put the message in there? Thanks
 
OK thanks. I think that is what I am seeing. When I manually move an email with an 6 MB attachment (Outlook was set to download headers only) into the archive folder, the size of the archive pst goes up by 6 MB. So it looks like it retrieves the entire email before it archives it? Which creates another problem. I've set this to download headers only because this user has thousands of old emails she says she needs to save (Gmail accessed via IMAP), and it was running really really slow on Outlook 2010. So I created a new profile and set it to download headers only. Now it runs ok. But if I set up archiving, it will download all those emails in full, then when the archive folder is accessed, she will be back to slow running I assume. Would you agree with that assumption? And is there a way around this? Thanks
 
You will need the full message to archive.

Are you aware that gmail has a setting to only sync the last xx number of imap messages?

The other option is move old mail out of the inbox online then subscribe only the inbox and other necessary folders - this lets you keep gmail as an archive but keep outlook smaller. Don't subscribe the [gmail]\all mail folder - you'll have duplicates of everything in Outlook. If there is mail you don't need in Outlook, set up rules online to move them out of the inbox.

How to configure Outlook with Gmail IMAP Accounts - Slipstick Systems
 
Diane Poremsky said:
The other option is move old mail out of the inbox online then subscribe only the inbox and other necessary folders - this lets you keep gmail as an archive but keep outlook smaller. Don't subscribe the [gmail]\all mail folder - you'll have duplicates of everything in Outlook. If there is mail you don't need in Outlook, set up rules online to move them out of the inbox.
Click to expand...

That's a good idea, I am looking into that. Thanks
 
Status
Not open for further replies.
< Delegate for multiple people -need rules to organize! | Hide Default Folders in PST >
Similar threads
Thread starter Title Forum Replies Date
CWM030 Archiving ON the imap server Using Outlook 3
GaryW88 2016 Archiving IMAP keeping mail on Gmail Server Using Outlook 1
CWM330 What's a good archiving policy? Using Outlook 5
kburrows Reset Date to Keep Tasks from Archiving Using Outlook 9
S Archiving and Likely Modified Date Problem Using Outlook 3
P Outlook 2013 Calendar Archiving Using Outlook 0
P Manual Archiving 2016 Using Outlook 7
L Calendar archiving policy Exchange Server Administration 1
R Archiving into 1 archiving folder only Using Outlook 4
D Archiving Problems Using Outlook 6
Q Script to create a pst file for Archiving Using Outlook 1
G Outlook 2016 Archiving Outlook VBA and Custom Forms 1
Diane Poremsky Archiving Tools for Exchange Server Using Outlook 4
J Search and In-Place Archiving Using Outlook 0
M Archiving by year Using Outlook 1
J Opening/Archiving/Import/Export PST files Using Outlook 4
T BCM 2010 Archiving Communication History BCM (Business Contact Manager) 2
J Joint mail folders over network and archiving Using Outlook 1
gemini9189 Archiving Emails Into Folders Using Outlook 1
V Archiving Sent Items Using Outlook 1
O Calander archiving problems Using Outlook 4
B Archiving of emails doesn't work anymore Using Outlook 3
Z Outlook and gmail, cloud storage and archiving Using Outlook 2
L Save vs Archiving Using Outlook 0
J archiving deleted e-mails on Microsoft Exchange Exchange Server Administration 7
Fozzie Bear Archiving Emails Using Outlook 2
S Previously flagged messages not archiving Using Outlook 3
B archiving outlook 2010 Using Outlook 6
H Archiving problem in OL 2003 Using Outlook 5
D Outlook Archiving sent emails which have been moved to inbox folders Using Outlook 1
B Outlook Calendar Archiving Using Outlook 1
N Archiving folders outside of Outlook to reduce PST file size Using Outlook 2
D Outlook 2003 Archiving Outlook VBA and Custom Forms 2
J how do I accomplish offline archiving of email? Outlook VBA and Custom Forms 1
U "archive.pst cannot be opened" when archiving Using Outlook 4
E Gmail folder -why, in .ost IMAP situation, as well as Googlemail folder? Using Outlook 0
S New Outlook - IMAP ISSUES and support for addins? Using Outlook 1
R Outlook with several IMAP accounts generating folders with 1111 suffix Using Outlook 0
R Imap read/unread problem Using Outlook 3
N microsoft 365 IMAP Using Outlook 0
P Yahoo/IMAP folder rename by Outlook desktop 365 Using Outlook 0
O Outlook - Switch from Exchange to IMAP Using Outlook 2
HarvMan Importing PST into IMAP account Using Outlook 12
S Email was migrated from GoDaddy to Microsoft exchange. We lost IMAP ability Exchange Server Administration 1
I Help with Smart Folder + Query Builder on IMAP Using Outlook 0
CWM330 Discussion for all: IMAP + Safety Using Outlook 3
P Copying ALL calendar entries from Calender in PST file to IMAP OST file? Using Outlook 1
TomHuckstep Remove Send/Receive All Folders (IMAP/POP) button from Outlook 365 Ribbon Using Outlook 2
C Trying to move messages between imap accounts/folders Using Outlook 5
R Outlook 2019 accesses POP3 but says its offline (because of IMAP servers?) Using Outlook 0

Similar threads

Back
Top