Creating Macro to scrape emails from calendar invite body

Post number 5 has been selected as the best answer.

G

grabrail

Member
Outlook version
Outlook 365 64 bit
Email Account
Office 365 Exchange
Hi, first time poster.

We send calendar invites to various people throughout the month, in the body of the calendar we use a template, which is effectively just a table with various fields in, one of these fields will contain a number of different email address.

each month our admin girl has to go through these calendar entries, which there are lots of, and get the email addresses from the calendar bodies and send these emails a personalised reminder email, using a template from our CRM software.

What I am trying to do is, look to create a Macro that will scrape the body of any entries on the day you click the button, and take those email addresses, to send an email to each one, using a predefined email template.

I don't have a clue where to start, can anybody help.
 
Are they meeting requestsor was the appointment sent as an attachment to an email? ? A macro can pull the address out of the address fields.

You can use regex to find the addresses - Use RegEx to extract text from an Outlook email message -

This is from a macro that creates contacts from address in a word document - after you get the address, you get the next and add it to a string - then when finished, it can be written to the clipboard or a text file, new message body etc
Code: 
Dim Reg1 As RegExp
    Dim M1 As MatchCollection
    Dim M As Match
              
    Set Reg1 = New RegExp
    With Reg1
        .Pattern = "(([\w-\.]*\@[\w-\.]*)\s*)"
        .IgnoreCase = True
    End With
    If Reg1.test(ActiveDocument.Content) Then
    
        Set M1 = Reg1.Execute(ActiveDocument.Content)
        For Each M In M1
           strEmail = M.SubMatches(1)

strGroup = strGroup & strEmail & ";"
        Next
    End If
 
Hi, thanks for your reply. These are just normal Outlook claendar events. That are created by the user that needs to send the reminders
 
A macro with that code should work - after my morning meetings, I will take a look at the code and put it together.
 
Code: 
Sub GetEmailAddressesAppt()
    Dim olAppt As Outlook.AppointmentItem
    Dim RegExp As Object
    Dim Reg1 As Object
    Dim M1 As MatchCollection
    Dim M As Match
        
    Set olAppt = Application.ActiveExplorer().Selection(1)
   ' Debug.Print olAppt.Body
                  
    Set RegExp = CreateObject("vbscript.regexp")
    
    Set Reg1 = New RegExp
    With Reg1
        .Pattern = "(([\w-\.]*\@[\w-\.]*)\s*)"
        .IgnoreCase = True
        .Global = True
    End With
    If Reg1.Test(olAppt.Body) Then
    
        Set M1 = Reg1.Execute(olAppt.Body)
        For Each M In M1
           strEmail = M.SubMatches(1)
          
           If strEmail = str1 Then GoTo nextM
          
        strGroup = strGroup & strEmail & "; "
        
     str1 = strEmail
nextM:
        Next
    End If
    
Set olObj = CreateObject("Outlook.Application")
Set oPost = olObj.CreateItem(olPostItem)
With oPost
    .Body = strGroup
    .Display
End With

End Sub

That code will add a list of addresses to a post form, removing duplicates (which occurs when the addresses are hyperlinked)
1701446267361.png
 
I cant thank you enough, this has given me a great starter to achieving what I need to do
 
You're welcome!
 
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< Applying new form to existing contacts -- MessageClass | Copying email address(es) in body of email and pasting in To field >
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