Filtering or Rules against "Tracked Conversations"

Status
Not open for further replies.
U

unixvrules

Member
Outlook version
Email Account
Exchange Server
I have outlook 2007 with Exchange.

I've been looking at filters and alerts trying to figure out how I can view or move responses to my messages that were marked as "Flag for Follow up"

I've used Clear Context and Outlook, looking for a good way to use outlooks "conversation" view to file my original message and the replies to those messages.

Here's the use case

1) I have an question that I need answered. I write the message to one or more people on the team. I flag the message for follow up in a day/week/whatever.

2) when one or more people reply, I'd like to file them together with the original message and use the conversation view to pull them all together.

I think this will make me much more efficient and help me stop missing replies in the "sea of emails" I get from the team (who are spread out all over the world -- and answer at all times of day).

I want a folder or view so that I can group multiple, different conversations. I want to do this so that 3-4 times per day, I can focus on outstanding issues without having to click through the infobar on each outstanding question to find the possible follow ups.

I can see in the InfoBar "This is part of a tracked conversation" but I cannot figure any way to filter or create an outlook rule for it. In fact, I can't find the object that represents that infobar to use in a DASL filter (and certainly not a rule). I suspect it's generated at run time.

Can anyone think of a way for me to filter or generate a rule to group, by conversation, my flagged message and replies to that in 1 folder or view so I can group by conversations?

Thanks in advance.
 
Is Outlook 2010 in your future? I think it would really help you - its conversation view shows all messages in a thread, even ones that are in diferent folders. Its really perfect for yor scenario.

Outlook doesn't have a filter that will say "i want all messages within a thread where there is flagged message" - you can useflagged messages, but it won't fnd all messages in the conversation. Off hand, i can't think of any good solutions but will sleep on it...
 
Sometimes certain messages do not end up being part of a CONVERSATION for some slight changes from the received mail.

Is there anyway to make such an ORPHAN message part of a conversation.
 
xbliss said:
Sometimes certain messages do not end up being part of a CONVERSATION for some slight changes from the received mail.

Is there anyway to make such an ORPHAN message part of a conversation.
Click to expand...

Diane - A bunch of times I receive messages from someone that should have been part of the conversation but do not identify as such.

Also, the read receipts that come back are not part of conversation. They essentially end up being LOST ORPHANS.

Is there any way to create a macro or script to be able to MANUALLY or PROGRAMMATIC-ALLY relate the ORPHAN to the EXISTING CONVERSATION.
 
No, you can't merge orphans with threads or break threads apart.

It usually happens because the sender doesn't use Outlook and the conversation index is lost and Outlook doesn't know where it belongs.
 
Diane Poremsky said:
No, you can't merge orphans with threads or break threads apart.

It usually happens because the sender doesn't use Outlook and the conversation index is lost and Outlook doesn't know where it belongs.
Click to expand...

Is there something inside the Outlook API or Data structure Objects that makes Certain Emails PART of a CONVERSATION? Some kind of Flag? Or Does Outlook just try to detect this everytime it runs?

Are they held as a collection or something? IF so, then it could be possible to write a script/ extension that adds an ORPHAN to that COLLECTION of Emails.
 
Outlook uses a combination of factors: the subject field and the conversation index, in-reply-to, or reference field. If the message is missing the one of the factors, it is usually seen as a new message. The header is read-only AFAIK, although it's possible Redemption (third party CDO replacement) might be able to add a missing field to trick outlook. I haven't looked into it though.
 
Status
Not open for further replies.
< Outlook Rule To Redirect Mail - Script to overcome lack of cc's & others | When travel between time zones Calendar Daily Items a fixed times vs Meetings? >
Similar threads
Thread starter Title Forum Replies Date
S Inbound email filtering beyond Rules Using Outlook 7
O After filtering, how to display all events on that day? Using Outlook 4
A Forward Outlook Email by Filtering using Macro Rule Outlook VBA and Custom Forms 44
Diane Poremsky Junk Mail Filtering in Outlook Using Outlook 0
oliv- .RESTRICT returning birthdays regardless of the filtering date Outlook VBA and Custom Forms 8
J Outlook 2013 Want to file a note after filtering with search current mailbox Using Outlook 3
S Filtering based on mailing list field Using Outlook 1
Randy Redekopp Filtering a view based on a custom field Using Outlook 1
G filtering email with missing TLD to Junk Outlook VBA and Custom Forms 1
cimbian Filtering exclusive imported contacts Using Outlook 3
Commodore Junk Mail filtering and IMAP Using Outlook 3
D What is the To-Do List VIEW" Filtering On? Using Outlook 2
C starting Outlook 2003 sp3 sets Junk Email setting to 'No automatic filtering' Using Outlook 3
R Filtering messages requesting Read Receipts Using Outlook 1
C Advice on custom filtering Outlook VBA and Custom Forms 2
R How to simplify rules Using Outlook 2
J Recover server side rules from OST/PST without access to the server Using Outlook 2
J Outlook Rules VBA Run a Script - Multiple Rules Outlook VBA and Custom Forms 0
N Outlook 2021 'Run Script" Rules? Outlook VBA and Custom Forms 4
K Multiple Rules on Single Email Using Outlook 2
Aussie Rules Run a Script on an Incoming Email OK and then the Email reverts Outlook VBA and Custom Forms 0
R rules not working - done troubleshooting Using Outlook 0
P Outlook 2013 All imported Mail Rules in error when imported into new profile Using Outlook 5
A Apply Selected Emails to outlook rules and Run Rules Using Outlook 5
Wayne Outlook locks up when opening "Manage Rules & Alerts" Using Outlook 7
T "Words In Recipient's Address" Rule Causes Outlook To Stop Processing Rules Using Outlook 3
Retired Geek Junk Folder Clean Up Rules Exchange Server Administration 1
B Setting rules Using Outlook 1
A rules not working Using Outlook 2
M Rules and autoreply Using Outlook 1
N Outlook rules don't create a copy for bcc'ed emails Using Outlook 3
O How to recover rules after switch from POP3 to IMAP Using Outlook 2
N Focussed Inbox Rules Failing Using Outlook 5
N Copies of emails from rules have wrong from: account Using Outlook 0
L Office 365 cloud based rules Using Outlook 1
K Outlook Rules: Move a Copy Using Outlook 4
CWM030 Rules disappearing in OL 2016? ( Yes, I searched before posting) Using Outlook 7
R When rules lose track of "specified folder" Using Outlook 6
I Outlook 2013 Rules - (client only) Using Outlook.com accounts in Outlook 1
B When I add more search strings to RULES, it is not processing them Using Outlook 3
O Having rules run on old mails noved to inbox Outlook VBA and Custom Forms 8
A rules (flags) not working Using Outlook 7
K Lost Rules. Assistant accesses my mailbox. Disappeared Using Outlook 0
soadfan Outlook rules look up display name only Using Outlook 4
S Send email via SMTP - use transport rules to add to senders inbox (then rule to move to sent items Exchange Server Administration 1
Justo Horrillo Issue with rules in Outlook 2010 Using Outlook 4
J Outlook Rules - Changing auto-submit address in multiple rules, according to rule name Outlook VBA and Custom Forms 0
R When rules are working but invisible and unmanageable Using Outlook 2
P Transport Agent or Rules/Connectors Exchange Server Administration 1
A Rules - how to determine if all conditions in rule are true or false Outlook VBA and Custom Forms 5

Similar threads

Back
Top