synchronising a computer to an old (IMAP)mail account

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olaand

Member
Outlook version
Outlook 2007
Email Account
POP3
Hi,

I need to save to a .pst file some old folders and messages of an old email account in order to transfer them to another computer. The email account was used as an IMAP account but noone is currently accessing it. I have been asked to saviour the data.

My idea is to connect to the IMAP account with outlook and let it synchronise but I am unsure if i should connect using IMAP or simply connect using POP3 and download all messages? If i connect using POP, will folders be created on my outlook or will i need to connect using IMAP details for that to happen? I would like the structure on the server to be transferred and saved to a local .pst and then transferred to another computer. If I connect using IMAP is there a risk that it synch using my pc as the master and thereby deleting all the folders and messages on the server?:confused:

I am using Outlook 2007 on XP. I also have access to Outlook 2010 on a Windows 7 machine if that makes any difference or makes it easier. ...?

Many Thanks for your help:D
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I would connect using imap then export to a pst file- this insures all of the message bodies are downloaded. However, if you are sure all the bodies are downloaded, you can just move the pst file to the other computer. The data on the server is not at risk when you use imap as long as you don't use autoarchive.

When you use POP3, only the inbox comes down and unless you configure outlook to leave mail on the server before connecting, it will usually delete the mail from the inbox. (Outlook 2007 SP2 may change this; outlook 2010 leaves mail on the server for 2 weeks.)
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
BTW, it doesn't really matter which computer/outlook you use - use the one you are most comfortable with.
 
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