Calendar Groups

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cprelude

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Outlook version
Outlook 2010 64 bit
Email Account
POP3
Hi there, I've created a Calendar group for my company, which, with overlay, seems to work quite effectively for each person to see what the team is up to. I have been asked to add public holidays to the "Calendar Group". However, as the Calendar group is made up of a collated view of the individual calendars, how is this best implemented?

First, does the Public Holiday category need colour coding?

Second, is the goal best accomplised by adding the public holidays to every person's calendar? In which case, in overlay view which colour would "win"? I ask this as overlay view works by matching the calendar colours of each team members with their appointments.

Alternatively, do I add the public holidays to just one person's calendar at let calendar serve the rest of the group in Calendar Group.

However, if I did that, I now realise that the individual view of public holidays that everyone needs would then be missing when they are in their calendars as individuals, and not looking in the calendar group...

Hmmm...As you can see, this is is not entirely clear to me. And I'd be interested to see how others have managed it.

Paul
 
larry

larry

Senior Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Public holidays do not need to be color coded, but it may prove useful to categorize them with color categories. This will allow a user to create a custom view filtering them out.

Putting them on each person's calendar would be prefered, but in a group view, they can crowd out all of the other events (this is where a filtered view will help). Setting them to private will hide them from everyone else's view (unless everyone has rights to see private items), which might also work for you.

We allow users to add the Outlook holidays if they want. Most do. They can install them from Options, Calendar, Add Holidays.
 
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