How does Outlook determine item numbers in a folder?

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Martin Petret

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I have a macro that loops through the emails in my inbox, checks their age and moves them to an archive folder if they older than the specified number of days. I'm a bit confused by the way Outlook determines the item (email) number though. The item number of the newest email is the highest (Item.Count), but item "1" is not the oldest email in the inbox folder. When I check the attributes of Item(1), I get the attributes of an email that's about 7 from the bottom.

Can someone please enlighten me as to why this occurs?

Thanks.
 

Martin Petret

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I think I've answered my own question.

The number of "total items" and the number of "MailItems" is not the same.

Thanks.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I thought the last modified date might affect it, but apparently not. The numbers are all over the board for an exchange account but a pop account does it in this order (sorted by received, all were downloaded in the same mail pass and have the same received time, with #40 having the newest modified time due to how outlook downloads message from pop - newest to oldest on the server):
41
1
2
3
4
....
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I think I've answered my own question.

The number of "total items" and the number of "MailItems" is not the same.

Thanks.
Correct, and that would be the cause if the first 6 are not mail. If you are adding the item's index # to the subject, #7 should be #7 - and mostly is with pop3.
 
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