How to show assigned tasks under certain mailbox?

Status
Not open for further replies.

FreshKresh

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Dear all.

I am encountering a problem while working with tasks:
I have two mailboxes, one is my personal mailbox, the other one is shared with 2 other people. We use the common mailbox to receive mails which we then usually turn into tasks and assign them to certain persons. When we assign a task, we make sure that the task is sent from the common mailbox. However, when I go to the task-overview, I see them under my personal mailbox. They do not appear under the shared mailbox, even though that should be the case. The point is, that noone besides the person who created the task can see the mentioned task - unless it is created under the shared/common mailbox.

Can anyone help me out on this? Thanks in advance for any kind of help.

Kind regards
 

jmh2008

Member
Outlook version
Outlook 2010 64 bit
Email Account
IMAP
Have you found a solution to this? I am trying to Print the "Shared" calendar with the "Shared" tasks, but only my tasks show.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Have you found a solution to this? I am trying to Print the "Shared" calendar with the "Shared" tasks, but only my tasks show.
When you print a calendar and choose a style that includes the task list, it will only include the default task list. This cant be changed. Sorry. :(
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Dear all.

I am encountering a problem while working with tasks:
I have two mailboxes, one is my personal mailbox, the other one is shared with 2 other people. We use the common mailbox to receive mails which we then usually turn into tasks and assign them to certain persons. When we assign a task, we make sure that the task is sent from the common mailbox. However, when I go to the task-overview, I see them under my personal mailbox. They do not appear under the shared mailbox, even though that should be the case. The point is, that noone besides the person who created the task can see the mentioned task - unless it is created under the shared/common mailbox.

Can anyone help me out on this? Thanks in advance for any kind of help.

Kind regards
I kept meaning to test this... finally did it tonight.

is the mailbox added to the profile as an account or a shared mailbox?

it sounds like ticking the box to add a copy to the task list is adding it to the default task list, not the account's default task list.
 

jmh2008

Member
Outlook version
Outlook 2010 64 bit
Email Account
IMAP
The mailbox is added as a shared mailbox, which in turns gives us a Shared Calendar. I can create tasks under this shared email, but the tasks do not show in the Month Calendar view. Our goal is to have the shared calendar with the tasks attached for printing of the calendar as well.

In my test:
  1. I created a task from the shared email (Does not show in my Calendar)
  2. I created a task from the shared email assigned to me (Only Show in My Calendar)
  3. I created a task from my account assigned to the shared email (Only shows in my Calendar)
  4. I then Added the mailbox to my account, still nothing
  5. I added myself as the owner to the calendar, crickets! :)
  6. I also tried printing (adding Tasks in the Print Options), but it's not available for the shared calendar

I work around could be to add to my calendar with categories and then filter on this, but it's more for the people in the office who have not idea how to do these things. Need to make it easy for them. Add task, add events, print with all of these items.

Thanks!



I kept meaning to test this... finally did it tonight.

is the mailbox added to the profile as an account or a shared mailbox?

it sounds like ticking the box to add a copy to the task list is adding it to the default task list, not the account's default task list.
 
Status
Not open for further replies.
Thread starter Similar threads Forum Replies Date
C How to use VBA to show only items x days old or more Outlook VBA and Custom Forms 1
L Option to Show Cancelled Appointments Using Outlook 0
B How to show concatenated categories in list task view? Using Outlook 2
M Outlook .com group does not show up in Outlook for office 365 home Using Outlook 3
F Appointment Show All Fields Using Outlook 1
G Calendar View in Outlook Office 365 - Doesn't show enough hours, and the 30/60 min choice isn't the solution Using Outlook 4
N How to disable shortcuts for Pilcrow in Outlook (Show or hide paragraph marks) Using Outlook 0
V Outlook Macro to show Flagged messages Outlook VBA and Custom Forms 2
witzker social connector 2010 does not show all emails to or from contact Using Outlook 3
witzker social connector 2010 does not show all emails to or from contact New Slipstick.com Articles 0
S Outlook.com birthdays show up 1 day late on iPhone contacts list Using Outlook.com accounts in Outlook 29
A Outlook 2016 Will Not Show Any Data In the People Pane Using Outlook 14
Rupert Dragwater Email flag does not show up in Outlook2013 Using Outlook 13
S Show Total Number Of Items Not Displaying Using Outlook 9
Z Tasks from some users show up as emails Using Outlook 4
Caio "From" field doesn't show extra email addresses in Outlook 2016. Using Outlook.com accounts in Outlook 6
O Worksheet doesn't show on jumplist Using Outlook 1
J Outlook 2013 when clicking To in a new email show Company names Using Outlook 0
C Outlook 2016 doesn't show contacts in address book Using Outlook 2
K Daily task list > show tasks on the exact due date and not on the "current date" Using Outlook 1
Rupert Dragwater Some mailboxes show deleted items as not read Using Outlook 5
C Discovery search does not show autoforwarded messages Exchange Server Administration 1
Thorsten show the correct calendar on start Outlook VBA and Custom Forms 5
M Marco doesn't show up when using Alt-F8 Outlook VBA and Custom Forms 2
I Windows 10 - .msg files on disk show Explorer popup error Using Outlook 5
Phillip Show mail items in folder macro Outlook VBA and Custom Forms 2
H How to show recipient email address? Using Outlook 0
H Is it possible to create a view that only show the first task in a list? Using Outlook 1
Diane Poremsky Make the Address Book show only e-mail addresses, not fax numbers New Slipstick.com Articles 0
G Outlook does not show new appointments in To-Do-Bar Using Outlook 0
L How to show Delivered-To field in Inbox Using Outlook 1
T Desktop alerts show but no emails found Using Outlook 1
oliv- How to select an mailitem in explorer with "show as conversation" Outlook VBA and Custom Forms 8
N To do bar - show more than 30 days of appointments Using Outlook 0
V move emails to windows folder and show sender details Using Outlook 7
M No Show Group on ribbon Using Outlook 8
J Outlook Rules not show Master Category List Using Outlook.com accounts in Outlook 4
A Show ALL of today's appointments in To-Do Bar Using Outlook 1
D Mail accounts don't show up in navigation pane Using Outlook 1
wisedave Missing icon that show message was forwarded, etc Using Outlook 1
S Need CC: to show the original To: recip[ients Using Outlook 4
C iCloud addresses don't show up in "Address Book" or "To:" Using Outlook 5
J Show three or more months in Calendar Using Outlook 1
U Subdirectories in people don't show up in the address book Using Outlook 1
1Firefly Outlook 2013 Converstation preview does not show my last reply Exchange Server Administration 1
J How to show the "value" of a user-defined Account field in a Contact Record BCM (Business Contact Manager) 2
D Setting defult "Show a room list" Using Outlook 0
D Custom Form - Show field-filled doc a or b based on value of field x Outlook VBA and Custom Forms 4
T Error" There are no items to show in this view" for Outlook 2007 with 16GB pst Using Outlook 2
D How to show just the date in an Outlook 2010 Journal view Using Outlook 1
Similar threads


















































Top