Outlook Calendar Restricted Viewing

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broodmdh

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Is it possible to restrict a users ability to view the details of a meeting to a meeting that is currently taking place (if any)?

For example, at my company we have meeting rooms that contain a dedicated computer. Nobody logs on to these computers, and instead uses an account that is specific to that particular room. When a meeting is scheduled, the room is invited to the meeting (which is how we handle room scheduling). Currently, however, when a user opens outlook they can see the details to every meeting in that room's calendar. Since we often have clients in these meetings, we want to be able to hide the details from every meeting aside from the one they are currently engaged in. Is this sort of thing possible? If it's not possible in Outlook, is there a third-party application which can accomplish this?
 
if they are opening outlook using the room's credentials, you can't do anything to hide the meetings. if the users don't know the room's password, you could configure the room's outlook profile to always ask for a password.
 
Sorry, it's not possible. If the users are logging in using the room's credentials, they will have access to every thing on the calendar - they are using the owner's credentials and you can't hide stuff from the owner.

Is there a reason why they need to use Outlook? Not using Outlook would be the best way to keep others from seeing the meetings. As larry mentioned, you can set outlook to require a password then instruct users to keep outlook closed or close it immediately when they are done with it. This way nly people who know the password can view the meetings. Oh, and set outlook to use classic online mode, not cached. Cached mode can be opened without a passord.
 
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