Contacts in 2 pst files

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intwtl

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
I use 2 pst files. I want to keep certain contacts in different pst files.

Is this possible ?

If so, when I have 2 pst files open will the contacts from both pst files show ?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You can keep contacts in different pst files - they will be accessible when the pst is open in the profile and you can enable either or both to be used as an address book when you click To.

Go to File, Account Settings, Data Files tab and open an existing pst or create a new pst. Click Add and select a pst or type a name for a new pst.
 

intwtl

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Thanks for the reply.

I have 2 pst files open.

How can I choose which pst file I want to keep certain contacts in ?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You just need to open the folder when you create a new contact. If you use the outlook feature to create contacts by right clicking on an address in email, you need to use the Move to folder command to move the contact to the correct folder instead of using the save and close command.
 

intwtl

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Thanks, I may be misunderstanding or I may not have described what I want in enough detail.

I have 2 pst files, one is for personal use and one is for business.

I have always had both files opened when I use Outlook. I have not paid attention to where the contacts are stored. The personal file has always been the default file.

I now want to be able to have both OR either pst files open at my choosing. I what to have my personal contacts in my personal pst file and my business contacts in my business pst file. Therefore, when the personal pst file is open as it only contains the personal contacts, only they will be shown, ditto for the business pst contacts.

Is this possible ?

If so, when both pst files are open can / will all contacts from both pst files be shown ?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You'd need to use 1 profile for each account to only see contacts for one account. If both pst files are in the profile, you'll be able to access the contacts in both pst files. Sorry. There is no way to lock the folders or block one account from using the other account's contacts.

Outlook 2010 and 2013 do a better job about keeping contacts separate, at least if you use a separate data file for each account and use the default address book settings. When you click the To button, you'll see the contacts for the current account first and creating new contacts while viewing the folders in one account will add the contact to that account's pst.

See Assign an Email Account to an Outlook Contact for a macro that chooses which account sends a message. This won't work in Address book (To button) though, only in contacts folder.
 

intwtl

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
That completely explains my question. Thanks for the great assistance.
 
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