Multiple events in single request

Status
Not open for further replies.

Inevitable

New Member
Outlook version
Outlook 2013 32 bit
Email Account
IMAP
I've been browsing this site and others for a while now so I think I know the answer. However I need to confirm this.

I have a recurring meeting, where each occurrence has a different description.

The invited participant should receive ONLY ONE email, invite or whatever, where by only clicking once or twice the entire list of events gets imported into the calendar.

Importing an .ics file is no option, 'cause it requires to many actions from the user. Opening will 'cause it to create a new calendar. And creating a new recurring item, editing the items and then sending the invite will work, however the recipient will receive one main email plus one for every event.

In this last option, accepting one request, will add them all to the calendar, which seems like the best option. Though I would prefer if the same thing could be accomplished with only one email/request.


So if any could tell if these are all my option, I'll just have to find a way to work with it. Thought should anyone have suggestions that might help me in enabling my task, even it would require customizing .ics outside of Outlook, it would be much appreciated.



Martin


ps.
Does not need to be recurring. Just any list of multiple events that can easily and quickly be imported into Outlook.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
>> creating a new recurring item, editing the items and then sending the invite will work, however the recipient will receive one main email plus one for every event.

When you do this you create exceptions, and they get one for each exception. Unfortunately, there isn't a good solution when you want or need exceptions.

Do you need a different description in each? Put all the descriptions in a table in the Notes field. Put the descriptions on a website or in a onenote notebook (in OneDrive), and include a link. These last two will allow you to keep a master list and update the main page before each meeting - it's a little more work on your part but could have other benefits.
 

Inevitable

New Member
Outlook version
Outlook 2013 32 bit
Email Account
IMAP
Thank you for responding so swiftly. Could you elaborate on this. The term "Notes field" sounds unfamiliar. Or is that the description/body/information field? Also going to require a bit more guidance on the other steps. I'm no Outlook expert, just a simple programmer trying to bend it to my will =)
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Notes field: the big white box where you type something. :) AKA description, body, information.

Are you doing this programmatically?
 

Inevitable

New Member
Outlook version
Outlook 2013 32 bit
Email Account
IMAP
I am working on a VSTO project where if you create, edit or delete a meeting in Outlook, it does the same in a online meeting service. Each meeting in Outlook should contain a hyperlink to the online meeting.

When working on one meeting at a time, this is not a problem. However the online service does not support recurring meetings. So when on is made in Outlook (range limited to a year), I create the required amount of meetings online, but then comes the tricky part, every item in Outlook needs that unique url.

Because I'm doing this programmatically I had hoped I could shape an .ics in such a fashion that Outlook would accept it. But from what I understand, if I don't want the recipients to have any extra work, it cannot be done in Outlook alone and I'll need to reference an external list?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I think the tricky part is generating the individual events. :) Unless you need unique urls....

When you generate the individual events, add
.Body = url
to the code.
 

Inevitable

New Member
Outlook version
Outlook 2013 32 bit
Email Account
IMAP
I have discussed the solution with the higher-ups and they want to hold off on this for now. When it comes down to recurring meetings, there are some more variables involved in part of the system that I am not working on. So no recurrence for now.

Despite that, I still thank you for your input. I wouldn't be surprised if I would some other use for it.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
S inspector toolbar buttons get multiple events Outlook VBA and Custom Forms 3
U Adding multiple menu Items. Problems handling the click events Outlook VBA and Custom Forms 1
K How to share multiple calendar items Using Outlook 1
K Multiple copies of task being created Using Outlook 2
S Auto forward for multiple emails Outlook VBA and Custom Forms 0
K Multiple Rules on Single Email Using Outlook 2
Cathy Rhone gmail listed multiple times Using Outlook 3
H Synchronize contacts and calendars across multiple devices Using Outlook 0
V Outlook 2016 Multiple recurring tasks getting created Using Outlook 0
K can't get custom form to update multiple contacts using VBA Outlook VBA and Custom Forms 3
Globalforester ItemAdd Macro - multiple emails Outlook VBA and Custom Forms 3
J Multiple calendars Using Outlook 0
C Multiple emails Using Outlook 8
C Outlook with Office365 - search across account, by date rate, in multiple folders - how? Using Outlook 2
E Asking user to select multiple options in a list in an email Outlook VBA and Custom Forms 0
A Multiple signatures Using Outlook 2
O Outlook tasks - Add text column with multiple lines Using Outlook 3
R How to get the Items object of the default mailbox of a specific account in a multiple account Outlook? Outlook VBA and Custom Forms 0
I Saving attachments from multiple emails and updating file name Outlook VBA and Custom Forms 0
L Multiple Inboxes Using Outlook 3
RBLampert Accessing Outlook accounts from multiple computers Using Outlook 8
Martull Forced signature when multiple accounts exist Outlook VBA and Custom Forms 4
T Outlook 2010 Correct way to map multiple contact fields Using Outlook 4
Y Open and Save Hyperlink Files in multiple emails Outlook VBA and Custom Forms 9
O Multiple email accounts - hesitate to create a new profile Using Outlook 3
papa.deblanc Multiple Instances Using Outlook 6
V Multiple Calendars in Outlook To-Do Bar; Office 365 Using Outlook 3
A Add multiple servers "on behalf of" email to "safe senders" list. Using Outlook 1
M possible to search Outlook for multiple email addresses at once? Using Outlook 1
C Macro to add multiple recipients to message Outlook VBA and Custom Forms 3
D [TOOL] QuickModules to sort emails very quickly to multiple folders Outlook VBA and Custom Forms 1
A Multiple Outlook Invites Received by One Person Using Outlook 4
N Selecting multiple calendar items Using Outlook 4
F Sharepoint tasks from multiple accounts in To-Do List Using Outlook 8
N Multiple instances of Outlook on Start Menu Using Outlook 2
D Edit Subject (Multiple Accounts) Outlook VBA and Custom Forms 5
B VBA Macro for assigning multiple Categories to an email in my Inbox Outlook VBA and Custom Forms 1
L Need to import multiple Outlook files to Office 365 Account Using Outlook 4
B Deleting multiple accounts Using Outlook 1
M Dialog called up multiple times when saving emails from macro Outlook VBA and Custom Forms 2
M Multiple spurious empty folders appear in archive files Using Outlook 3
G Bcc help - Preventing multiple forwards from a bcc'd distribution group Using Outlook 1
J Outlook Rules - Changing auto-submit address in multiple rules, according to rule name Outlook VBA and Custom Forms 0
F Send multiple batch tasks to single person Using Outlook 3
M Multiple workstations and multiple accounts - keep in sync? Using Outlook.com accounts in Outlook 2
A Sending Emails Through Outlook From Multiple Email Addresses Using Outlook 1
S How to extract mail items from multiple folders and shared mailboxes? Outlook VBA and Custom Forms 0
A open Outlook with multiple windows. Using Outlook 0
M Ensure the same inbox view across multiple outlook instances Using Outlook.com accounts in Outlook 7
D Multiple mailboxes, 1 certificate. How to prevent message "Invalid Certificate" Using Outlook 0

Similar threads

Top