Calendar - appointment templates and categories

Status
Not open for further replies.

Olzki75

New Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Hello - I've been asked to sort out my workplace's shared calendars - essentially we've got about 15 workers, who need to put appointments into the calendars of 2 technicians,. The 15 workers need to use a template for the body text of the appointment, to make sure all the important info for the technicians is included, and then they need to add categories to inform the technicians of the type of appointment it is.

I created a template, using the "design form" function, and published it into a new folder, inside the Inbox of a shared email account that all the staff at my workplace can access. This appeared to work fine, as everyone can access the appointment template and use it to create an appointment for the technicians. However, I've gone to test it today, and to start looking at how to create the categories so that the 15 workers all have the same choice of categories and don't have to make them up themselves, and it's no longer working.

When I create an appointment, using the template, it doesn't put the appointment into anyone's calendar, but instead saves it inside the same folder as where the template is stored - it can be dragged from there on to someones calendar, but obviously that's not ideal.

If anyone has any ideas, or suggestions, as to what's going on and how to sort it, i'd be dead grateful. Also, if anyone has any ideas re: how to enable the 15 workers to all have access to the same categories, that would be super handy.

Many thanks in advance.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
It might work better if the form is published to the org forms library, but the admin needs to set that up. Then the form will be available in all calendars. Publishing it in each tech's calendar would work too, but if harder to manage if you update it.

When I create an appointment, using the template, it doesn't put the appointment into anyone's calendar, but instead saves it inside the same folder as where the template is stored - it can be dragged from there on to someones calendar, but obviously that's not ideal.
This is typical behavior - it goes on the calendar it is published to. It should have worked like that before too.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
D Selecting shared calendar for appointment/meeting templates Using Outlook 2
F Add a category before "Send an Email When You Add an Appointment to Your Calendar" Outlook VBA and Custom Forms 0
S View Appointment in Text Wrap in Outlook 2007 Month Calendar View Using Outlook 0
R Recover Deleted Appointment in Calendar Using Outlook 0
D Record Appointment to Calendar on "Public Folder" Outlook VBA and Custom Forms 13
A Get shared calendar name or id in custom appointment form Using Outlook 0
N Adding Appointment Item in Outlook to Shared Calendar Folder Outlook VBA and Custom Forms 7
Diane Poremsky Send an Email When You Add an Appointment to Your Calendar Using Outlook 0
J Outlook calendar...How to add an event or appointment without a border around it? Using Outlook 9
D Calendar appointment, type 2 Using Outlook 2
M Create an Appointment from XL Spreadsheet in a Shared Calendar. Outlook VBA and Custom Forms 1
L Showing @live account in outlook 2013 calendar as private appointment Using Outlook 1
M Email notification on creation of an appointment shared calendar? Outlook VBA and Custom Forms 3
anoble1 How to create an email with a link to add a calendar appointment Using Outlook 1
I how to create appointment using saved template onto public folder shared calendar Using Outlook 3
R Calendar Appointment Hour Range Using Outlook 1
R How to copy outlook 2010 shared calendar appointment or meeting to personal calendar by vba? Outlook VBA and Custom Forms 1
D Reoccuring appointment issues when exporting Calendar to Excel Using Outlook 3
S Calendar deletes appointment after entry from both Outlook and Icloud calander Using Outlook 1
R OL2010 Calendar Appointment Highlighting Text issue Using Outlook 3
W ghost appointment in calendar.ics Using Outlook 2
P Appearance (Width) of Calendar Appointment "Show as (Free/Busy/etc)" Indicator Using Outlook 1
B Outlook Calendar Appointment Problem Using Outlook 1
P Previous Appointment issue in Calendar Using Outlook 1
J Printing Private Appointment Detail on Calendar Printing Assistance Using Outlook 0
J Can't print appointment times on Monthly View Calendar? Using Outlook 4
J Can't print appointment times on Monthly View Calendar? Using Outlook 0
P Create appointment to custom (shared) outlook calendar Outlook VBA and Custom Forms 3
J Get Dates of Recurring Events in Shared Appointment Calendar Outlook VBA and Custom Forms 4
B Appointment Items in Public Folder calendar Outlook VBA and Custom Forms 2
T How to copy an appointment from a public calendar to personal cale Outlook VBA and Custom Forms 3
H add an appointment for a custom calendar, vba excel Outlook VBA and Custom Forms 2
K Add an entry to a specific calendar Using Outlook 0
L Synch Outlook 365 calendar with iPhone Using Outlook 0
C Recover calendar Using Outlook 0
R How to prevent corrupted Notes format in Calendar and Contacts Using Outlook 0
L Duplicate calendar entries in Outlook 365 Using Outlook 4
G Stop Outlook 365 adding meetings to calendar Using Outlook 2
Christopher M Outlook 365 HELP! Calendar Craziness! Using Outlook 5
J Event/Meeting in Outlook Does Not Align with SharePoint Calendar Using Outlook 5
Commodore Slow calendar Using Outlook 0
C How to import Outlook calendar? Using Outlook 1
G Add contacts birthday to calendar Using Outlook 4
e_a_g_l_e_p_i Outlook 2021 all appointments not showing in calendar Using Outlook 2
V iCloud calendar problems, Outlook shuts down immediately Using Outlook 2
KeithJB iCloud calendar sync only works one way! Using Outlook 3
V Backup Calendar, Contacts, Tasks in an POP3 data file Using Outlook 3
O Unable to make changes to an existing Calendar entry Using Outlook 11
J VBA for outlook to compare and sync between calendar Outlook VBA and Custom Forms 1
A Meeting organizer calendar intermittently drops meeting after delegate sends invite Using Outlook 0

Similar threads

Top