Office 365 - Outlook - Password protect your mailbox

Status
Not open for further replies.

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Up front: I am not an Office 365 user...

On Password protect your mailbox it looks (to me) as if the mailbox can be password protected(?)
Meaning that if someone were to access the laptop of somebody else (knowing the password, or pin, for that device),
then, when launching Outlook, or any Office application, it will require a password.

One might need to have a laptop serviced by a computer shop for whatever reason, hardware failure, virus,
and then have to release the laptop password. It will then feel uncomfortable to know that all data will then be freely accessible.

An Office 365 password would then serve as a 2nd layer of protection.

Is this assumption right?

Right now I don't use Office 365. My data (Office 2016 desktop) is stored within an encrypted container.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No, not really. If you use a pst file (pop accounts), you can password-protect the data file, although it is easy to break the password.

If you use Exchange mail, online mode is secure but if you use cached mode, anyone can see mail already download. Web mail would also be secure as long as you don't store the password in the browser.

Honestly, the only way to protect the mail from prying eyes is to lock the computer. If you need service and they need your password (or an admin password), there is little you can do to secure mail already downloaded, other than bitlocker and similar.
 

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Thank you Diana!

I am using pst files. They are located within an encrypted container, that i am first opening after PC launch.
It is a bit strange that Microsoft hasn't invented something as a 2nd layer protection.
For example, something similar to password managers, requiring a master password before it can be used.

BTW, off topic, I also have various archive pst-files. They can be indexed by desktop search tools, like X1.
Say one is using 365 (.ost files), how can emails be archived, so they can be indexed similarly to when
using .pst-files?

Thanks again.
 

E Douglas Jensen

New Member
Outlook version
Outlook 2016 32 bit
Email Account
Exchange Server
Thank you Diana!

I am using pst files. They are located within an encrypted container, that i am first opening after PC launch.
It is a bit strange that Microsoft hasn't invented something as a 2nd layer protection.
For example, something similar to password managers, requiring a master password before it can be used.

BTW, off topic, I also have various archive pst-files. They can be indexed by desktop search tools, like X1.
Say one is using 365 (.ost files), how can emails be archived, so they can be indexed similarly to when
using .pst-files?

Thanks again.

Hi. I use 365/Exchange and X1 indexes my .ost and all my archive .pst's. Did I misunderstand your question?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
BTW, off topic, I also have various archive pst-files. They can be indexed by desktop search tools, like X1.
Say one is using 365 (.ost files), how can emails be archived, so they can be indexed similarly to when
using .pst-files?
You dont need to archive them to use X1 - it does the mailbox (Doug can correct me if I'm wrong - I think it does the entire mailbox, even if using the sync slider to limit what gets synced.)
 

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
@ E Douglas Jensen
Thanks for commenting. The X1 thing was a bit off topic here.
The problem more or less lies in the fact that, whilst using Outlook 365, the privacy solely depends on password protecting your laptop or pc.
Meaning to say that once you have to turn in your pc or laptop for servicing/repair, whatever, and one needs to check whether things are working fine, install software, then your mail can be read. With the traditional Office 20xx one may save all data within a protected container, i.e. no pc password is required whereas your data is still 'protected'.

That's why I hinted that Office 365 should have an option for an additional password protection, of its own so to say.
Maybe, one time in future it will include this :)

-
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Even the password protected pst files available for pop or archives were not very secure - you needed to enter the password when the pst was opened and it stayed open until you closed outlook. This wasn't bad for archives as you didn't need the password to open outlook, but was useless for default pst files. Locking the computer and separate user accounts is the best way to protect all of your data.
 

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Thank you Diane.
Frankly... as my pst files are located within a password protected container, I never realized such option even existed... :)
Though it may not be very secure, I am sure it'll be okay as a first 'protection/defense'.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
D Sending email from Office 365 alias in Outlook Using Outlook 3
D Outlook 2016 Deleting emails without affecting folder structure - Outlook Office 365 Using Outlook 3
T I'm thinking about moving from outlook.com to the Outlook I have in my Office 365 Using Outlook 1
M Outlook .com group does not show up in Outlook for office 365 home Using Outlook 3
Jennifer Murphy Outlook can't connect to Office 365 at resort hotel Using Outlook.com accounts in Outlook 1
J Outlook Office 365 Win 10 how do I control background colors of events? Using Outlook 1
B Migrate Outlook 2007 to Office 365 Using Outlook 3
L Outlook Office 365 client: won't remember my setting File, not to collapse ribbon Using Outlook 2
glnz How set up new IMAP on Outlook-Office 365 and merge in pst from Outlook 2003 for same two email accounts? Using Outlook 5
G Calendar View in Outlook Office 365 - Doesn't show enough hours, and the 30/60 min choice isn't the solution Using Outlook 4
O Office 365 Outlook - mark to download Using Outlook 0
V Multiple Calendars in Outlook To-Do Bar; Office 365 Using Outlook 3
Horsepower Office Outlook 365 home opens slower than a month ago Using Outlook 8
L Need to import multiple Outlook files to Office 365 Account Using Outlook 4
H Custom autoforwarding, sending mail through outlook office 365 Using Outlook 1
L Outlook Office 365 cached mode crashing Using Outlook 0
mrje1 Outlook 2016 Manual Email Account Setup, what is the Office 365 option etc., and Crashes Using Outlook 0
J Office 365 and Outlook connection issues Using Outlook.com accounts in Outlook 3
Diane Poremsky New in Office 365 and Outlook.com: Interesting Calendars New Slipstick.com Articles 0
Diane Poremsky Outlook.com is moving to Office 365! New Slipstick.com Articles 3
Diane Poremsky First look: Outlook.com on Office 365 New Slipstick.com Articles 0
J Unable to link email messages in BCM using a single microsoft office 365 account in outlook 2013 BCM (Business Contact Manager) 1
H Outlook 2010 & office 365 ...what a mess Using Outlook 1
L Synching Office 365 contacts to Iphone MS Outlook client Using Outlook 5
T Outlook 2013 Outlook.com to Office 365 Exchange: When? Using Outlook.com accounts in Outlook 3
C GoDaddy office 365 setup wizard erased old Outlook emails? Using Outlook 14
B Syncing Office 365 folders to match Outlook 2013 Using Outlook 3
Diane Poremsky Outlook 2007 with Office 365? New Slipstick.com Articles 0
L Office 365 Outlook changing default contact folder Using Outlook 0
R Outlook Office 365 not saving addresses Using Outlook 0
I Create custom Outlook 2013 Rule in Office 365 Outlook VBA and Custom Forms 5
Diane Poremsky First look: Outlook.com on Office 365 New Slipstick.com Articles 0
L what is safe size for pst of Outlook 2013 via Office 365 exchange? Using Outlook 1
wisedave Office 365 Outlook - Emails send but don't receive Using Outlook 12
A Exporting email in outlook 2013 with Office 365 Using Outlook 1
J Office 365 small business/Outlook 2013 issues Using Outlook.com accounts in Outlook 1
N How to install BCM for Outlook 2013 in Office 365 Small Business Premium BCM (Business Contact Manager) 1
S Outlook 2013. Adding office 365 email account causes 'The operation failed' Using Outlook 2
P Using Outlook to view Office 365 e-Mail Using Outlook 1
J Office 365 erased all of my task views Using Outlook 3
D.Moore VBA script fail after Office 365 update Using Outlook 8
W April 2020 Office 365 Update - Add-Ons fail after Office 365 Update Using Outlook 6
P Categorize in Calendar not listed under tags in Office 365 (Office 2016) Using Outlook 5
L unblocking attachments before sending Office 365 Advanced Protection Using Outlook 0
L Deleting Office 365 calendar appt w/o emailing invitees Using Outlook 3
J Migrate from godaddy 365 to office 365 home Using Outlook 8
Microfiche Migration from Office 2016 H&B to Office 365 Using Outlook 0
R How Can I backup office 365 account? Exchange Server Administration 1
L Wierd Office 365 Contact unable to edit body of random contacts Using Outlook 5
O Office 365 using POP3 on both laptop and desktop Using Outlook 0

Similar threads

Top