Syncing multiple types of Outlook accounts across various devices/systems.

Status
Not open for further replies.

HarryPape

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
First I will apologize as I am sure this topic has been covered, but my lack of correct nomenclature is hindering my ability to find a solution.

I am a consultant and have a few email addresses and calendars from different sources and I access these accounts from three main devices. Here is an inventory:

Email Accounts:

Gmail - 2 accounts

Outlook.com - 1 account

Hotmail - 1 account

Go Daddy hosted - 2 accounts

MS Exchange (client owned) - 1 account (not sure of version)

Calendars:

MS Exchange

Gmail - 2 owned, 3 shared

Devices:

Laptop - Windows 7 - Outlook 2013 (Link to MS Exchange installed)

Desktop - Windows 8 - Outlook 2013 (MS Exchange not installed)

Samsung GS4

My most pressing problem is syncing calendars. My client sets meetings via the exchange server and I use/share many Google calendars that I need to see to set meetings for myself and others. I have been able to get everything working nicely on my laptop. But I cannot see the same view on my desktop or phone.

With email I am looking for a way to sync accounts across devices. I work from home on my desktop and use my laptop out in the field. As such my email accounts are not synced and I sometimes find that I need to review a sent email that I cannot access. I'm not to the stage of forgetting if I have responded to emails yet, but that could become a problem.

I researched putting my .pst and .ost files on OneDrive, but it appears that will not work. I tried to move everything to Gmail, but that does not work and I've been on Outlook ever since Windows 3.1.

I tried MS Exchange Online, but not very successfully, mostly due to my lack of expertise in MS Exchange. In concept I thought that a personal exchange server in the cloud would do the trick, but I do not have the level of IT skill necessary to make that work. I tried a few local IT "experts" without luck.

In summary, I would like to have the same view of my email accounts and calendars from any of my devices. I am having flashbacks of carrying a mobile phone and a Palm Pilot thinking how cool it would be if I could combine the devices.

Please point me in the right direction. After reading many posts here, I feel I am in the right place, but that maybe I am not asking the right questions.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Putting the stuff on onedrive will not help. The accounts should be set up in Outlook the same way on all computers - Exchange as an exchange account, Hotmail/outlook.com as EAS, gmail as IMAP. GoDaddy as IMAP if the account supports IMAP, unless it's a godaddy Exchange account. The phone should use these same settings when you choose the account type. Everything should be identical between computers and the phone.




Syncing calendar and contacts between gmail and outlook is a problem since they don't talk the same language. :) You'll need ot use a utility to sync the calendars with Outlook's calendar - see http://www.slipstick.com/outlook/sync-outlook/synchronizing-outlook-google-accounts/#tools for utilities. Most have a free trial - you'll probably want one that will sync to selected folders, instead of to the default calendar. (I'd start with gsyncit or Sync2 - i think either can do this.)
 

HarryPape

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Thank you, that is a great direction. I actually started to sync settings, with laptop next to desktop, and then I got distracted by Exchange Online and forgot to go back. I appreciate your help and recommendations.
 

llangley

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
I am having a similar issue regarding syncing multiple contacts to multiple devices. My problem though is in Outlook.com. When I try and author a new email, I select the contact I want to send to and see an error message that the email address is not formatted correctly. When I navigate to the actual contact under "people", I see the "Email" field displaying the email in this format: ("John Doe" <johndoe@domain.com>) Parentheses is there just to group everything, it is not displaying in email address . Obviously, it appears that somehow, outlook.com is taking the display name and putting it in there as the contact's email address. I will go in and manually change it, save the contact, and a day, week, month later, the contact is reverted back to the incorrect format. I think the issue is realted to the fact that my Samsung Note 3 has contacts synced with my gmail account, outlook.com, facebook, and LinkedIn. I remember that Google like to display email addresses in that same format and wonder if outlook.com is seeing this and changing the email address. None the less, I have since removed syncing contacts on my phone with everything but Outlook.com. Outlook.com is set up on my phone as EAS and I use the native email client on the Android OS. Sending emails from that client is fine, no issues, its just on outlook.com. I know that in the actual outlook client, I can simply export my contacts into a csv file, make global changes, then import the file and all is good. I tried to do the same with outlook.com and exported my contacts by going to People -- Manage -- Export, and saved the file as a CSV. I then opened up the file and noticed that less than 20 out of my 800+ contacts has an email address associated with it. Anyway, I am wondering if anyone has any input, or suggestions on how to resolve the issue. In the meantime, I am going to use Outlook 2013 to connect and see if the addresses are skewed and if so, try and export from there.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
H Syncing preferences/settings across multiple machines Using Outlook 1
P Syncing Outlook & iPhone Calendars Using Outlook 4
e_a_g_l_e_p_i Can someone explain syncing with Outlook and Gmail Using Outlook 3
G Outlook 365 with iCloud account not syncing calendars Using Outlook 2
P Outlook tasks not syncing with iCloud Using Outlook 2
TomHuckstep Outlook 2016 Limit the number of days syncing from Google Calendar Using Outlook 1
cricket1001 Problems with calendar syncing Using Outlook 0
F My hotmail calendar is not syncing with my outlook but my email is Using Outlook 3
P Syncing problems with add-ins Using Outlook 3
T Outlook 2010 Advice on syncing OL2010 Calendar and Outlook app Using Outlook 0
M Quicken One Step Update Bill Reminders Not Syncing to Outlook Using Outlook 1
C Syncing on outlook.com Using Outlook 4
N Need help syncing contacts to iPhone X Using Outlook 8
N Syncing my inbox not working for certain types of mail Using Outlook 9
J Syncing notes between Outlook 2016/Exchange and Outlook for Android Using Outlook 2
T Syncing to Android Phone Using Outlook.com accounts in Outlook 4
S Problems syncing emails with webmail after changing to Outlook 2016 Using Outlook 1
H Syncing Outlook notes with ios Using Outlook 3
A added new calendar, now not syncing to windows phone Using Outlook 3
S Outlook User defined date field (UDF) not syncing Using Outlook 2
F Contacts folders not syncing with hosted exchange Using Outlook 3
Diane Poremsky iCloud and Outlook Problems: Syncing Calendar Using Outlook 0
Diane Poremsky Issues Syncing Outlook and iCloud Contacts Using Outlook 0
Diane Poremsky Syncing Outlook with an Android smartphone Using Outlook 0
Charles Brooks SEES Exchange not syncing with win 10 calendar. Exchange Server Administration 0
R Outlook 2016 not syncing all folders Using Outlook 1
M Outlook 2016 - Mail Not Syncing With iPhone Outlook App Using Outlook 1
makinmyway How Prevent Re-Formatting of Contact Notes Field When Syncing Using Outlook 10
A windows mobile 10 calendar not syncing Using Outlook.com accounts in Outlook 0
B Syncing Office 365 folders to match Outlook 2013 Using Outlook 3
B Contacts just stop syncing, yesterday... Using Outlook 4
J Outlook 2013 Syncing contacts with Android phone - Outlook.com vs Outlook apps Using Outlook.com accounts in Outlook 4
K Outlook 2007 IMAP account stops syncing new messages Using Outlook 0
T Not all contacts are syncing Using Outlook.com accounts in Outlook 2
K Outlook 2013 Outlook 2013 no longer syncing 1 of 5 IMAP accounts Using Outlook.com accounts in Outlook 0
G Outlook 2013 not syncing changes to outlook.com account calendar? Using Outlook.com accounts in Outlook 8
I Outlook Contacts and Calenders not syncing between PC, IPhone, and Windows 8.1 tablet Using Outlook 3
Commodore Syncing Outlook 2013 and Windows phone Using Outlook 8
Ascar_CT Adding contacts on Android phone and then syncing them to Outlook Using Outlook.com accounts in Outlook 4
V iCloud not syncing categorized calendar events Using Outlook 7
B Outlook.com calendar no longer syncing with Blackberry Using Outlook.com accounts in Outlook 5
T Syncing iPhone w/Outlook Using Outlook 1
VCC Icloud/Outlook Syncing Issues Using Outlook 1
Marcy Outlook and SharePoint 2013 - Syncing Contacts Using Outlook 2
A outlook 2013 not syncing Using Outlook 1
D Outlook 2010 contacts syncing intermittently via Outlook Connector Using Outlook.com accounts in Outlook 2
V Outlook not syncing with iCloud Using Outlook 5
I Different users connected to an IMAP email aren't syncing with each other Using Outlook 5
A How are you handling Outlook.com category issue and syncing Using Outlook.com accounts in Outlook 2
mariobgr Syncing locations in calendar Using Outlook 1

Similar threads

Top