Outlook and Outlook.com

[jezston]

Hi,

At the moment I have 3 email addresses which all arrive in Office Outlook, and are accessible via different webmail and my phone, tablet etc, however it's becoming a bit of a pain managing them, especially when I send email - I can't remember where I sent it from - was it Outlook? Was it my phone? Was it webmail? and so on.

Also all my emails are stored locally on my PC, with the last 30 days accessible from remote devices, but this can be a pain if I try to find an old email and I'm not at home, and there's the risk of losing data despite keeping my PST file backed up.

So I'm going through the process of setting up an outlook.com account and moving my emails over to 'the cloud' so they are accessible everywhere.

I know I can send and receive emails from any of my email addresses using outlook.com, but how can I send emails through outlook.com using Office Outlook and my other devices so that everything ends up in the same 'sent' folder?

Also, any other tips for moving over would be appreciated.

Thanks!

 

[Diane Poremsky]

You can't send mail from the other accounts via Outlook.com at this time. You'll need to use fake SMTP accounts to send and can upload to Outlook.com via IMAP. I posted the instructions and screenshots in a different thread a few days ago - see Outlook 2013 EAS Account and POP Account - Common Sent Folder

 

[Diane Poremsky]

Oh, and if the accounts support IMAP, have you considered keeping all 3 separate and using IMAP? This will keep everything on separate servers, which won't help the 'which account did i use?' problem, but if you have a search term, Instant Search can search against all accounts in your profile.

 

[jezston]

Hi thank you Diane - seems your previous thread is similar to what I need, but understand there isn't an obvious solution so may take some experimentation, but looks like there is some kind of solution!

I have my Outlook.com set as IMAP at the moment as that way I can copy my old emails and folder structure into it. Two days in and it's still slowly uploading!

Your tips on using IMAP to have separate incoming and outgoing may well work, and I can always create a rule in outlook to copy everything into the IMAP sent folder every so often, or just do it manually.

Only issue I need to work out now is that if I set outlook.com to get and send emails from my other accounts, how I avoid getting into a duplicate mess...

 

[Diane Poremsky]

Duplicates are really difficult to avoid when you picking them up with outlook.com and with outlook. You can set the second account to not check the incoming mail server - use a fake server name. Or, if all of the accounts are using IMAP (or EAS), while you'll have duplicates in Outlook because the account is im outlook twice, they will be in separate folders and not duplicated online. If you tweak the send and receive settings, you may be able ot avoid duplicates in outlook.

See Create send only account for more information.